Administrative Assistant, Apac Fundamental Fixed

Description

About this role

BlackRock is a global investment firm, trusted to manage more assets than any other. Our clients are companies, governments, foundations, and millions of individuals saving for retirement, their children’s educations, and a better life. We are passionate about providing products and services that can help them build a strong financial future. Our employees from around the globe are students of the market and students of technology, respectfully anti-bureaucratic, and innovative at the core.

BlackRock is recruiting for a dynamic Administrative Assistant for the APAC Fundamental Fixed Income Team. This position is based in our Gurgaon office in India. The role will primarily support multiple senior leaders and teams under APAC Fundamental Fixed Income Team based in various locations across the region with majority are working in Singapore time zone.

You are:

- A great teammate, deeply motivated, inventive, and organized.
- A dedicated colleague who loves to collaborate within a team.
- Enthusiastic, hardworking, confident and have a positive attitude.
- Able to be agile and flexible in response to changing priorities and needs.
- Experienced in supporting several leaders or a team with a global remit.
- Creative and curious with an interest to grow within the role.
- Meticulous in your attention to detail and completes tasks independently.
- Organized, responsive and can communicate with a can-do attitude, while understanding priorities and demonstrating the ability to stay composed under pressure

You will:

- Handle a broad range of administrative duties as well as ad-hoc projects across the team
- Perform high-volume calendar management, including the complex coordination of meetings and video conferences with multiple participants across global time zones
- Organize and handle logistics for internal and external meetings, our team events, training, Town Halls and team off-sites
- Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required)
- Process expense reports using the internal expense system
- Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges
- Participate in diversity and inclusion efforts for the firm, as well as philanthropic activities
- Aid visitors from other BlackRock offices
- Provide back
- up telephone coverage for team members.
- Build and maintain good business relationships with executives and administrative staff across the organizations

Qualifications/Core Skills Required:

- A minimum of 8 years of administrative experience, preferably at a large global organization in the financial services industry
- Ability to work independently and assume additional responsibilities as required
- A positive and ‘can-do’ attitude
- Desire and ability to provide outstanding service to internal and external clients
- Maintains focus with sense of urgency, while upholding respect for others
- Proven ability to manage competing priorities and meet tight deadlines
- Excellent communication skills (written and verbal)
- Strong computer skills (MS Word, Excel, PowerPoint, Outlook, communication platforms)
- A high level of attention to detail
- Discretion in dealing with confidential information in all aspects of work
- Bachelor’s degree is strongly preferred
- Proficiency working with automated expense tracking, online travel; Experience using Concur preferred
- Ability to thrive and work with senior management under highly demanding conditions
- Self-starter with ability to work independently, anticipate needs and make sound decisions with mínimal direction
- Ability to handle multiple tasks and concurrent assignments in a demanding environment with high degree of accuracy. Demonstrating follow through on all assignments.
- Solid time management skills.
- Capability to work in partnership in a team environment and to dedicatedly assist others as needed
- Strong analytical, interpersonal and communication skills
- Demonstrate the highest standard of conduct, performance and business ethics
- You can be flexible to work on early morning shift to support key stakeholders in Singapore time zone, overtime and be available as needed

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We rema