Corporate Receptionist

2 weeks ago

Chromepet Chennai Tamil Nadu, India Emcog Soutions Private Limited Full time

A corporate receptionist is the first point of contact for visitors and clients, managing the front desk and providing administrative support.
- They greet visitors, answer phones, schedule appointments, and handle mail and other administrative tasks.
- A successful receptionist possesses strong communication and organizational skills, along with a professional demeanor. Key Responsibilities:

- Greeting and Assisting Visitors: Providing a warm and professional welcome to all guests, guiding them to the appropriate personnel or meeting rooms.
- Managing Phone Calls: Answering and directing incoming calls, taking messages, and ensuring efficient communication flow.
- Scheduling and Calendar Management: Booking appointments, managing calendars, and coordinating meetings for staff and clients.
- Maintaining the Reception Area: Ensuring the reception area is clean, organized, and presentable, with necessary supplies readily available.
- Handling Mail and Deliveries: Sorting and distributing incoming mail and packages, and coordinating outgoing shipments.
- Providing Administrative Support: Assisting with various administrative tasks such as data entry, filing, and preparing documents.
- Maintaining Office Supplies: Monitoring inventory and ordering supplies as needed, ensuring smooth office operations.
- Interacting with Security: Coordinating with security personnel to maintain a secure and safe environment.
- Providing Information: Answering general inquiries from visitors and providing relevant information about the company. Essential Skills:

- Excellent Communication Skills: Strong verbal and written communication abilities are crucial for interacting with visitors, answering phones, and relaying information.
- Strong Organizational Skills: Being able to manage multiple tasks, prioritize effectively, and maintain a tidy workspace are essential for a receptionist.
- Technical Proficiency: Comfortable using office equipment like phones, computers, and other relevant software.
- Customer Service Orientation: A positive and helpful attitude is essential for creating a welcoming and professional atmosphere.
- Problem-Solving Skills: Being able to address visitor needs, resolve issues, and adapt to unexpected situations.
- Ability to Remain Calm Under Pressure: Handling multiple tasks and interactions with professionalism, even during busy periods.
- Reliability and Punctuality: Being dependable and consistently arriving on time to ensure smooth front desk operations.
- Career Progression: Receptionist roles can be a great starting point for a career in administration or customer service. With experience, receptionists can progress to roles like:

- Administrative Assistant: Providing more comprehensive administrative support to a team or individual.
- Executive Assistant: Supporting high-level executives with their daily tasks and responsibilities.
- Office Manager: Overseeing the overall operations of an office, including managing staff and resources.
- Customer Service Representative: Working directly with customers to resolve issues and provide support.

**Job Type**: Permanent

Pay: ₹10,506.91 - ₹25,407.11 per month

**Benefits**:

- Food provided

Work Location: In person

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