Office Facilitator

Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been the leading force behind our continuous growth and the expansion of our services.

Here at Morrison Hershfield, we are committed to providing flexible work arrangements, to assist employees in fulfilling their multiple responsibilities at work, at home and in the community. Flexible work arrangements provide additional options for work schedules and locations. As we focus on project delivery, clients and staff, we have several working options available for working at Morrison Hershfield.

Morrison Hershfield, with offices in 22 cities throughout Canada and the United States, and 1 in India, provides integrated solutions to institutional, industrial and commercial clients who require reliable and cost effective systems in both new and retrofit facilities. The combined skills of our staff, with their diverse backgrounds in design, project management and construction provide clients with a team recognized as leaders in the field.

Morrison Hershfield India is seeking one (1) Office Facilitator for its Vizag office.

Office Administration
- Functions under the direction of the Managing Partner
- Meets and greets staff, clients, visitors, and vendors arriving to the office
- Unlocks applicable office doors
- Communicates and handles incoming and outgoing electronic communications promptly
- Distributes incoming mail and courier material
- Prepares labels and envelopes for courier packages and mailing as required
- Send local, national, and international couriers; track as requested
- Completes travel requests for office staff as required (i.e., air, rail, car rentals and hotel

accommodation) - through Direct Travel/Concur portal
- Creates professional documentation and correspondence, including labels, templates,

spreadsheets, etc. utilizing Microsoft Office programs
- Coordination of building management (includes dealing with security system, property managers,

vendors and contractors)
- Office event planning and support
- Management of office specific vendors (mail, couriers, office supplies)
- Leadership role in the situation of emergency or disaster coordination
- Ensures an active Health and Safety Committee
- Assists the Corporate Office Manager and Managing Partner in the preparation of annual office

budget
- Works to support a safe work environment (office inspections, quality of equipment, etc.)
- Receives office related payables for approval and forward to finance
- Manages security access
- First point of contact for security company inquires and alarm calls
- Other duties as assigned

Facilities Management
- Interacts with other divisional staff managers and liaise with internal staff
- Updates office manual/ERP
- Office maintenance and renovations in cooperation with Director, Office Experience and Facilities
- Participates on Green Team
- Monitors Building Maintenance and office cleaning issues
- Coordination of facility renovations and interiors in association with Director, Office Experience and

Facilities
- Provides back-up to I.T. for jamming issues with printers / copiers, etc. Place maintenance calls for

equipment as required (i.e., Xerox machine, coffee machine, dishwasher, etc.) and provide backup

to I.T. for maintenance of printers / copiers, etc.
- Monitors and maintain office areas including but not limited to reception, storage areas,

boardroom/meeting rooms, and kitchen
- Turns off meeting room and reception lights and lock applicable office doors.

**Job Type**:
Regular