Purchase Executive

2 weeks ago

Kolathur Chennai Tamil Nadu, India Koushika Enterprises Private Limited Full time

Identify and source suppliers for required goods and services.
- Ensure timely and cost-effective procurement of materials and supplies.
- Negotiate prices, terms, and contracts with suppliers to secure the best deals.
- Develop and maintain strong relationships with suppliers and vendors.
- Monitor supplier performance and address any issues related to quality, delivery, or pricing.
- Maintain a list of approved suppliers and ensure compliance with company standards and policies.
- Prepare and issue purchase orders (POs) for required goods and services.
- Ensure accuracy of orders, including quantities, specifications, delivery schedules, and payment terms.
- Track orders and coordinate with suppliers to ensure timely delivery.
- Monitor stock levels to avoid shortages or excess inventory.
- Coordinate with the warehouse and inventory team to maintain optimal stock levels.
- Conduct regular stock checks and reconcile discrepancies between physical inventory and records.
- Verify invoices against purchase orders and delivery receipts before processing payments.
- Maintain accurate and up-to-date records of all purchases, including invoices, contracts, and receipts.
- Prepare reports on purchase activities and expenditures.
- Conduct market research to identify potential suppliers and new products.
- Analyze market trends to ensure the best purchasing decisions, keeping cost objectives in mind.
- Ensure purchases stay within budget and help reduce procurement costs.
- Monitor and report on price fluctuations, working to identify opportunities for cost savings.
- Ensure purchased products meet company quality standards and comply with regulatory requirements.
- Work with quality assurance teams to resolve any product quality issues with suppliers.
- Coordinate with internal departments (e.g., production, warehouse, finance) to ensure smooth procurement processes.
- Communicate any delays or issues with suppliers to relevant teams and take necessary corrective actions.
- Maintain records of all purchase transactions and vendor communications.
- Generate regular reports on procurement status, inventory levels, and cost analysis for management review.
- Assist in drafting and managing supplier contracts, ensuring that all terms and conditions are adhered to.
- Review and renew supplier contracts when necessary, and evaluate supplier performance.
- Address and resolve issues related to delivery delays, product defects, or discrepancies in orders.
- Act as the liaison between suppliers and internal teams to resolve any procurement-related issues.

**Skills Required**:

- Strong negotiation and communication skills.
- Proficiency in procurement software and Microsoft Office Suite (Excel, Word, etc.).
- Ability to analyze and compare pricing and supplier contracts.
- Knowledge of inventory management and stock control.
- Attention to detail and organizational skills.
- Ability to work under pressure and meet deadlines.
- Understanding of market trends and procurement best practices.

**Job Types**: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Expected Start Date: 27/12/2024

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