Materials Executive

Job Responsibilities
- Analyze received requisitions, inspect consumption, and provide inputs to user departments on planning their requirement / stores to maintain min-max level.
- Based on requisitions received, send requests for quotes to vendors. Request for samples for analysis purposes.
- Shortlist tenders received. Scan the market for new vendors. Conduct a comparison analysis of vendor quotes and provide recommendations to supervisor for vendor selection.
- Conduct first round of negotiation and participate in final negotiation.
- Post selection, develop contracts for sign off by supervisor.
- Generate purchase orders based on requisitions received. Generate pending order report from the system and receive report of returned goods from receiving team. Inform supervisor about short supplies and returned goods if any. Coordinate with the supplier and ensure that the difference between quantity received and quantity ordered is rectified at the earliest.
- Receive bills and cross verify with the quantity ordered and contracted rates. Coordinate with finance department for payment within the specific payment policies.
- Action cash purchases with approval and in emergency situations only, if the contracted supplier is unable to supply. Document cash purchase with correct supporting document/invoice/cash memo etc. and prepare a logic note supporting the cash purchase.
- Conduct vendor evaluation based on product and service quality. Conduct vendor site visits and provide them feedback.
- Prepare monthly reports and document all transactions. Maintain cash entries in register on a daily basis. Conduct daily review meetings and share updates on the market scenario.
- In addition to the above mentioned duties and job functions, any other assignment given by the management within the scope of job.
- Adherence to the Tata code of conduct, safety policies and values of the organization as defined.

Job Requirements
- Analyze received requisitions, inspect consumption, and provide inputs to user departments on planning their requirement / stores to maintain min-max level.
- Based on requisitions received, send requests for quotes to vendors. Request for samples for analysis purposes.
- Shortlist tenders received. Scan the market for new vendors. Conduct a comparison analysis of vendor quotes and provide recommendations to supervisor for vendor selection.
- Conduct first round of negotiation and participate in final negotiation.
- Post selection, develop contracts for sign off by supervisor.
- Generate purchase orders based on requisitions received. Generate pending order report from the system and receive report of returned goods from receiving team. Inform supervisor about short supplies and returned goods if any. Coordinate with the supplier and ensure that the difference between quantity received and quantity ordered is rectified at the earliest.
- Receive bills and cross verify with the quantity ordered and contracted rates. Coordinate with finance department for payment within the specific payment policies.
- Action cash purchases with approval and in emergency situations only, if the contracted supplier is unable to supply. Document cash purchase with correct supporting document/invoice/cash memo etc. and prepare a logic note supporting the cash purchase.
- Conduct vendor evaluation based on product and service quality. Conduct vendor site visits and provide them feedback.
- Prepare monthly reports and document all transactions. Maintain cash entries in register on a daily basis. Conduct daily review meetings and share updates on the market scenario.
- In addition to the above mentioned duties and job functions, any other assignment given by the management within the scope of job.
- Adherence to the Tata code of conduct, safety policies and values of the organization as defined.