Purchase and Procurement Coordinator

Job Title: HVAC Purchase and Procurement Coordinator

Job Summary:
As the HVAC Purchase and Procurement Coordinator, you will be responsible for overseeing the procurement process of heating, ventilation, and air conditioning (HVAC) equipment and supplies. Your primary objective will be to ensure timely acquisition of high-quality materials while adhering to budgetary constraints. Collaborating with suppliers, contractors, and internal stakeholders, you will play a crucial role in maintaining optimal inventory levels and negotiating favorable terms to support the efficient functioning of HVAC systems across various projects.

**Responsibilities**:

- Procurement Management: Manage the end-to-end procurement process for HVAC equipment and materials, including sourcing, vendor selection, negotiation, and contract management.
- Vendor Relations: Cultivate and maintain strong relationships with HVAC equipment suppliers, manufacturers, and distributors to ensure timely delivery of quality products and services.
- Budget Management: Work closely with the finance department to develop and manage budgets for HVAC procurement activities, ensuring cost-effectiveness and adherence to financial constraints.
- Inventory Control: Monitor inventory levels of HVAC materials and equipment, and implement strategies to optimize stock levels while minimizing excess inventory and associated costs.
- Quality Assurance: Collaborate with quality control teams to establish and enforce standards for the selection and inspection of HVAC products, ensuring compliance with industry regulations and performance requirements.
- Project Support: Provide procurement support to HVAC installation projects, coordinating with project managers, contractors, and technicians to fulfill material requirements on schedule.
- Documentation and Reporting: Maintain accurate records of procurement activities, including purchase orders, invoices, and contracts. Generate regular reports on procurement performance, including cost savings, lead times, and supplier performance metrics.
- Continuous Improvement: Identify opportunities for process improvement within the procurement function, implementing best practices and innovative solutions to enhance efficiency and effectiveness.

Qualifications:

- Education: Bachelor’s degree in supply chain management, business administration, or a related field. Certification in procurement or supply chain management is a plus.
- Experience: At least 3-5 years of experience in procurement, preferably in the HVAC or construction industry. Demonstrated experience in vendor management, negotiation, and contract administration.
- Technical Knowledge: Strong understanding of HVAC systems and components, as well as knowledge of industry standards and regulations. Familiarity with procurement software and ERP systems is desirable.
- Analytical Skills: Excellent analytical and problem-solving skills, with the ability to interpret data, identify trends, and make data-driven decisions to optimize procurement processes.
- Communication Skills: Effective communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders and negotiate favorable terms with suppliers.
- Organizational Skills: Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Attention to Detail: Meticulous attention to detail in all aspects of procurement management, from vendor selection to contract administration and quality control.
- Team Player: Ability to work collaboratively with cross-functional teams and contribute to a positive and supportive work environment.

This role requires a proactive and detail-oriented individual with a strong understanding of procurement processes and a passion for ensuring the timely and cost-effective acquisition of HVAC materials and equipment.

Pay: ₹18,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (required)

Work Location: In person