Purchase Assistant

6 days ago


Salt Lake Kolkata West Bengal, India Bhawani Group Full time

**Procurement Process Management**:

- Prepare and process **indents (material requisitions)** as per project/site requirements.
- Raise and manage **Purchase Orders (PO)** in alignment with approved budgets and timelines.
- Follow up with vendors to ensure timely delivery of materials.
- **Work Order Management**:

- Draft and issue **Work Orders** to contractors/suppliers as per project specifications.
- Ensure Work Orders are aligned with project budgets, **SOPs**, and **Letter of Deployment (LOD)** requirements.
- **Vendor Price Negotiation**:

- Conduct effective **vendor price negotiations** to ensure cost-efficiency without compromising quality.
- Evaluate quotations based on price, delivery time, payment terms, and vendor credibility.
- **Goods Receipt & Documentation**:

- Handle **GRN (Goods Receipt Note) entry** for all incoming materials.
- Maintain proper documentation for each transaction including POs, GRNs, invoices, and delivery challans.
- **DMRN (Defective Material Return Note) Handling**:

- Generate and maintain **DMRN** for any defective or non-conforming materials.
- Coordinate with vendors for timely replacements or credit notes.
- **Vendor Management & Development**:

- Maintain a database of approved vendors and suppliers.
- Evaluate vendor performance based on delivery, quality, and service standards.
- **Inventory Coordination**:

- Coordinate with stores/inventory team to track material usage and maintain minimum stock levels.
- Avoid excess procurement and ensure material availability as per project schedules.
- **Standard Operating Procedures (SOPs)**:

- Ensure procurement practices comply with established **SOPs** and company policies.
- Participate in audits and support internal controls.
- **Compliance & Documentation**:

- Ensure adherence to company procurement policies and legal compliance.
- Keep updated records of all transactions for audit and reference.
- **Reporting & MIS**:

- Prepare and submit **daily/weekly/monthly MIS reports** related to purchase, cost comparison, and vendor performance.
- Share material consumption and purchase reports with management for planning and decision-making.

**Key Skills & Competencies**:

- In-depth knowledge of **Purchase Order**, **Work Order**, **GRN**, **DMRN**, **Indenting Process**, **SOP**, and **LOD**.
- Strong **vendor negotiation** and **cost analysis** skills.
- Excellent documentation and reporting ability.
- Proficiency in **ERP systems**, **MS Excel**, and **inventory software**.
- Strong organizational, communication, and coordination skills.

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person


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