Purchase Assistant

1 week ago

Salt Lake Kolkata West Bengal, India Bhawani Group Full time ₹ 3,00,000 - ₹ 3,60,000 per year
  • Procurement Process Management:
  • Prepare and process indents (material requisitions) as per project/site requirements.
  • Raise and manage Purchase Orders (PO) in alignment with approved budgets and timelines.
  • Follow up with vendors to ensure timely delivery of materials.
  • Work Order Management:
  • Draft and issue Work Orders to contractors/suppliers as per project specifications.
  • Ensure Work Orders are aligned with project budgets, SOPs, and Letter of Deployment (LOD) requirements.
  • Vendor Price Negotiation:
  • Conduct effective vendor price negotiations to ensure cost-efficiency without compromising quality.
  • Evaluate quotations based on price, delivery time, payment terms, and vendor credibility.
  • Goods Receipt & Documentation:
  • Handle GRN (Goods Receipt Note) entry for all incoming materials.
  • Maintain proper documentation for each transaction including POs, GRNs, invoices, and delivery challans.
  • DMRN (Defective Material Return Note) Handling:
  • Generate and maintain DMRN for any defective or non-conforming materials.
  • Coordinate with vendors for timely replacements or credit notes.
  • Vendor Management & Development:
  • Maintain a database of approved vendors and suppliers.
  • Evaluate vendor performance based on delivery, quality, and service standards.
  • Inventory Coordination:
  • Coordinate with stores/inventory team to track material usage and maintain minimum stock levels.
  • Avoid excess procurement and ensure material availability as per project schedules.
  • Standard Operating Procedures (SOPs):
  • Ensure procurement practices comply with established SOPs and company policies.
  • Participate in audits and support internal controls.
  • Compliance & Documentation:
  • Ensure adherence to company procurement policies and legal compliance.
  • Keep updated records of all transactions for audit and reference.
  • Reporting & MIS:
  • Prepare and submit daily/weekly/monthly MIS reports related to purchase, cost comparison, and vendor performance.
  • Share material consumption and purchase reports with management for planning and decision-making.

Key Skills & Competencies:

  • In-depth knowledge of Purchase Order, Work Order, GRN, DMRN, Indenting Process, SOP, and LOD.
  • Strong vendor negotiation and cost analysis skills.
  • Excellent documentation and reporting ability.
  • Proficiency in ERP systems, MS Excel, and inventory software.
  • Strong organizational, communication, and coordination skills.

Job Type: Full-time

Pay: ₹25, ₹30,000.00 per month

Benefits:

  • Leave encashment
  • Paid sick time
  • Paid time off
  • Provident Fund

Work Location: In person

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