Officer, Finance

**JOB DESCRIPTION**

**Job Title**: Officer - Finance
**Department**: Finance
Location : Bangalore
**Reporting to**: Sr. Manager, Program & Partnership
**Functional Reporting to**: Manager, Finance

**About us**:
ChildFund strives to ensure that deprived, excluded, and vulnerable children have the capacity to improve their lives and become young adults, parents, and leaders who inspire lasting and positive change in their communities. ChildFund promotes communities whose individuals and institutions participate in valuing, protecting, and advancing the worth and rights of children. ChildFund in India works in 85 districts across 15 States. Through long-term partnerships and direct implementation, it annually reaches nearly 3 million children, youth, and their families from 3200 communities/villages
ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms. Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants.

**Role Summary**:

- The position is responsible for providing accounting and reporting in accordance with ChildFund Policies and Procedures. The Officer, Finance will ensure that applicable statutory and tax requirements are complied with. S/ he will also facilitate audits and provide financial reports for analysis and donor reporting.

**Duties And Responsibilities**:

- Participate & Coordinate with Specialist, Programs, and team in Annual Plan & Budget Process.
- General Accounting and Bookkeeping.
- Ensure all financial transactions have the appropriate and required supporting document in compliance with ChildFund policies and procedures, donor terms and conditions and sound internal controls.
- Ensure accurate and complete accounting entries of all financial transactions which includes fund transfers, check vouchers and journal vouchers.
- Review the supporting documents and enter payment requests into accounts payable module for processing of payment.
- Ensure timely preparation of checks and fund transfers and disbursement of all payments to suppliers, partners, employees and thirds parties (including tax office, social security).
- Ensure that local receipts from local contributions, sponsorships and other local collections are correctly identified to its funding classifications.
- Ensure payroll allocations and charges to grants, cost centers, intercompany accounts are correctly coded and entered into the books.
- Ensure recurring entries of depreciation and amortizations.
- Support in the maintenance of asset registers through annual counts and reconciliations.
- Cash Flow and Bank Account Management.
- Ensure that all bank account balances maintained are properly reconciled with book balances.
- Ensure adequate cash/funds to implement the operations and program activities.
- Liaise with IO and banks in the creation/opening, maintaining and closure of ChildFund bank accounts.
- Support in effectively managing Bank Relations.
- Build capacity of staff on finance management & statutory compliance.
- Review the monthly financial reports shared by the field team. Compile and submit the consolidated monthly financial statement of Zonal Office to Manager, Finance.
- Any other task assigned by the Line Manager.

**Accounting & Statutory Compliance**
- Coordinate with CO & audit team to ensure smooth completion of all the audit as and when required.
- Perform vendor verification as per guidance from CO.
- Perform vetting checks for all vendors.
- Review and ensure compliances with regard to FCRA, IT, PF and PT Observation & Internal review and suggest measures for improvement.
- Support in preparation of annual financial statements.
- Ensure adherence to accounting manuals and prevalent accounting practices.
- Monitor preparations for statutory audits and take corrective action for non-conformance.
- Prepare the reports timely and share it with Manager, Finance for review.
- Co-ordinate with FD and keep the documents ready for review at the time of assurance review.
- Escalate any issues on funds to Director, Finance and resolve these accordingly.
- Ensure legal compliance related to finance operations.

**Qualifications/ Experience/ Competencies**:

- Post graduate degree or degree in Finance/ Commerce /Accounts.
- At least 4 years’ experience in accounts.
- Strong knowledge of Tally and other accounting software.
- Strong understanding of Generally Accepted Accounting Principles, International Accounting Standards, internal controls, and segregation of duties.
- Good understanding of administrative, financial and general management principles and skilled in financial reporting, budgeting and taxes.
- Willingness to travel to remote locations when required.
- Strong verbal and written communication skills (E