Executive Assistant to CEO

3 days ago

Kolkata, India It Resource Hunter Full time

**Responsibilities**:
**1. Schedule Management**:

- Maintain and manage the executive's calendar, prioritizing meetings and appointments to make the most use of their time.
- Arrange meetings, conferences, and events with internal and external stakeholders, taking into account time zones, availability, and logístical needs.
- Be aware of potential scheduling problems, take proactive steps to resolve them, and tell all persons involved of any changes.

**2. Communication Management**:

- Ensure that all written messages are accurate, concise, and in accordance with business standards.
- Professionally and immediately respond to and screen incoming calls, take messages, and deliver important information to the executive or other parties who need it.

**3. Meeting Organization**:

- Prepare for and plan meetings, including selecting locations, compiling the required papers and materials, and organising the audiovisual equipment.
- Participate in meetings, record minutes, and write thorough meeting summaries, making sure all action items are recorded and followed up on.
- Provide attendees with advance notice of meeting information, agendas, and other resources to make sure everyone is educated and ready.
- Uphold prudence when handling sensitive information and maintain confidentiality.

**5. Travel Coordination**:

- Arrange for sophisticated travel arrangements, such as flights, lodging, ground transportation, and visas as necessary.
- Create thorough itineraries, travel packs, and all necessary travel paperwork to make the executive's travels efficient and easy.
- Manage any adjustments or unforeseen events while travelling, offering the required assistance, and swiftly resolving problems.

**6. Record and Document Management**:

- Keep up-to-date records and files for the business, including contracts, reports, meeting minutes, and other crucial papers.
- Arrange and preserve documents in a methodical way that makes them easy to find.
- Quickly locate and deliver the information and documents that have been requested.

**Requirements**:

- Demonstrated experience working as an executive assistant or in a comparable position, preferably in a high-pressure corporate setting.
- Outstanding time management and organizational skills, including the capacity to manage various tasks and establish sensible priorities.
- Excellent verbal and written communication skills, as well as strong editing and proofreading capabilities.
- Expertise with collaborative platforms and productivity tools including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional precision and attention to detail in all tasks.
- The capacity to maintain confidentiality and use caution when handling sensitive material.
- Excellent communication and interpersonal skills, including the capacity to deal with internal and external stakeholders at all levels in a professional and assured manner.
- Resourceful and proactive problem-solving abilities with the capacity to foresee requirements and offer solutions.
- Capability of adjusting to shifting priorities and short timeframes.
- High standards for accountability, honesty, and professionalism.

**Salary**: ₹15,000.00 - ₹35,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 3 years (preferred)

Work Location: In person

**Speak with the employer**
+91 9219988449

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