Executive Assistant

1 week ago

Borivali Mumbai Maharashtra, India Safety Projects Pvt Ltd Full time

Post Title - Executive Business Assistant to the Director
Location: Mumbai
Reports to: Director
Experience Required: 4+ Years

Key Responsibilities

1. Executive Support
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize materials for internal and external meetings, including agendas, presentations, reports, and minutes.
- Handle confidential and sensitive information with the highest level of discretion.

2. Operational & Strategic Support
- Assist in tracking KPIs, business metrics, and strategic initiatives.
- Compile data, draft reports, presentations, and business proposals as required.
- Serve as a communication bridge between the Director and internal teams or external partners.

3. Communication & Coordination
- Ensure clear and timely communication with internal teams and clients.
- Coordinate logistics for executive-level meetings, board meetings, and special events.

4. Administrative Management
- Maintain well-organized digital and physical filing systems.
- Ensure all documentation is up-to-date, properly stored, and easily accessible.
- Perform general administrative tasks as needed to support the Director and leadership team.

**Qualifications**:

- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 3+ years’ experience supporting senior leadership in a fast-paced environment.
- Exceptional written and verbal communication skills.
- Excellent organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., Zoom, Slack, Trello).
- High degree of confidentiality, discretion, and professionalism.
- Strong problem-solving skills with a proactive and anticipatory mindset.
- Comfortable working in both strategic and administrative capacities.
- Experience in a startup or high-growth business environment is a plus.
- Executive presence and the ability to interact with stakeholders at all levels.

Working Conditions
- May occasionally require extended hours or travel, depending on business needs.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹45,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Application Question(s):

- What is your total years of experience ?
- What is your current in-hand salary ?
- What is your expected in-hand salary ?
- How many years of experience you have in working as an executive assistant ?

  • Executive Assistant

    7 days ago

    Mumbai, Maharashtra, India Elevate Executive solutions Full time ₹ 3,50,000 - ₹ 7,00,000 per year

    The ideal candidate will provide assistance for high level executives. They should be well-organized and have the understanding how to work on google forms, google meet and scheduling google calendar meetings and responding to emails on the executive's behalf. This post isapplicableforcandidatesbased inMumbai suburbsand we are looking for freshers not...

  • Executive Assistant

    1 day ago

    Borivali, Mumbai, Maharashtra, India global Advertisers Pvt Ltd Full time

    Job Title: Executive Assistant Company: Global Advertisers Pvt Ltd Location: Borivali West, Mumbai About Global Advertisers Pvt Ltd: Global Advertisers Pvt Ltd is a leading advertising agency specializing in outdoor advertising solutions. With a diverse portfolio of clients and a commitment to innovation, we have established ourselves as a prominent...

  • Executive Assistant to CEO

    1 week ago

    Borivali, Mumbai, Maharashtra, India NuVvaGen Bioscience P. Ltd. Full time

    **Key Responsibilities:1. Calendar & Schedule Management** - Manage and coordinate the executive’s calendar, appointments, and meetings. - Prioritize tasks and schedule commitments efficiently. - Ensure timely reminders and follow-ups. **2. Communication & Correspondence** - Act as a liaison between executives, internal teams, and external...

  • Executive Assistant

    2 weeks ago

    Bengaluru, Gurugram, Mumbai, India Executive Search Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Role & responsibilitiesManage calendars and schedules for 3-4 senior leaders across time zonesOrganize domestic and international travel; handle visa applications (Schengen, US, UK)Ensure timely and accurate submission of expenses and timesheetsProvide logistical and technical support for meetings and workshopsBuild strong internal and external stakeholder...

  • Executive Assistant

    2 weeks ago

    Borivali, India Linc Limited Full time

    Job DescriptionThe Executive Assistant is a key role, supporting the work of the Director and reporting to one of the promoters of the organization.Access to confidential information, requiring absolute discretion at all times.Demonstrable experience of working at a similar level and proven administrative, secretarial and office skills.Plan, organize and...

  • Executive Assistant

    2 weeks ago

    Borivali, India Linc Limited Full time

    Job DescriptionThe Executive Assistant is a key role, supporting the work of the Director and reporting to one of the promoters of the organization.Access to confidential information, requiring absolute discretion at all times.Demonstrable experience of working at a similar level and proven administrative, secretarial and office skills.Plan, organize and...

  • Executive Assistant

    2 weeks ago

    Borivali, India Linc Limited Full time

    Job DescriptionThe Executive Assistant is a key role, supporting the work of the Director and reporting to one of the promoters of the organization.Access to confidential information, requiring absolute discretion at all times.Demonstrable experience of working at a similar level and proven administrative, secretarial and office skills.Plan, organize and...

  • Executive Assistant

    3 weeks ago

    Borivali, India Linc Limited Full time

    Job DescriptionThe Executive Assistant is a key role, supporting the work of the Director and reporting to one of the promoters of the organization.Access to confidential information, requiring absolute discretion at all times.Demonstrable experience of working at a similar level and proven administrative, secretarial and office skills.Plan, organize and...

  • Executive Assistant

    2 days ago

    borivali, India Linc Limited Full time

    Job DescriptionThe Executive Assistant is a key role, supporting the work of the Director and reporting to one of the promoters of the organization.Access to confidential information, requiring absolute discretion at all times.Demonstrable experience of working at a similar level and proven administrative, secretarial and office skills.Plan, organize and...

  • Executive Assistant

    3 weeks ago

    Borivali, India Linc Limited Full time

    Job Description The Executive Assistant is a key role, supporting the work of the Director and reporting to one of the promoters of the organization. Access to confidential information, requiring absolute discretion at all times. Demonstrable experience of working at a similar level and proven administrative, secretarial and office skills. Plan, organize and...