Admin Executive

6 days ago

Andheri Mumbai Maharashtra, India BVC Logistics Pvt. Ltd. Full time

Job Summary We are seeking a versatile and detail-oriented professional to fill the dual role of Administrative Assistant and Procurement Officer. In this position, you will play a crucial role in ensuring the smooth operation of our office while also managing the procurement processes to support our organizational needs. This dynamic role skills. Admin: 1. Office Management: - Maintain an organized and efficient office environment. - Manage office supplies, equipment, and inventory. - Coordinate office maintenance and repairs. 2. Communication: - Answer and direct phone calls. - Greet and assist visitors in a professional and courteous manner. - Manage incoming and outgoing mail and packages. 3. Administrative Support: - Assist in scheduling and coordinating meetings and appointments. - Prepare and distribute internal and external communications. - Handle basic bookkeeping tasks and maintain financial records. 4. Data Entry and Documentation: - Input and update data in various systems and databases. - Maintain accurate and organized records and files 5. Travel Coordination: - Arrange travel plans and accommodation for staff when necessary. 6. Assist in Event Planning: - Provide support in organizing company events, meetings, and conferences. Procurement: 1. Sourcing and Vendor Management: - Identify and evaluate suppliers, negotiate contracts, and maintain vendor relationships. - Source and procure goods and services required by various departments. 2. Purchase Order Management: - Generate purchase orders and ensure accurate and timely processing. - Track and monitor deliveries and resolve any discrepancies. 3. Budget Compliance: - Collaborate with relevant departments to understand procurement needs and budget constraints. - Ensure procurement activities align with budgetary requirements. 4. Policy Adherence: - Ensure compliance with company procurement policies and procedures. - Stay informed about relevant regulations and industry best practices. 5. Negotiation: - Negotiate terms and conditions with suppliers to secure advantageous agreements. 6. Quality Control: - Collaborate with quality assurance teams to ensure purchased items meet quality standards. 7. Reporting: - Prepare and maintain procurement records and reports. - Analyze procurement data to identify cost-saving opportunities. Qualification & Experience - High school diploma or equivalent; associate degree or certification in office administration is a plus. - Bachelor’s degree in business, Supply Chain Management, or a related field for the Procurement Officer aspect. - Proven experience in administrative roles and procurement functions. - Knowledge of procurement processes, policies, and regulations. Desired Skill Sets - Strong negotiation, communication, organizational, and multitasking skills - Proficient in MS Office (Word, Excel, Outlook) and procurement software **Job Types**: Full-time, Permanent, Fresher Pay: ₹15,000.00 - ₹30,000.00 per month **Benefits**: - Health insurance - Life insurance - Paid sick time - Provident Fund Schedule: - Day shift Supplemental Pay: - Yearly bonus **Experience**: - total work: 1 year (preferred) Work Location: In person

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