Receptionist/front Desk Executive

2 days ago

Mohali Punjab, India Gian Jyoti Global School, Phase-2, Mohali Full time

**About the Job**

**Company Description**
Gian Jyoti Global School is a premier CBSE-affiliated institution with a proud legacy of over 52 years in delivering quality education.

**Position**: Receptionist/Front Desk Executive

**Location**: Mohali, Punjab

**Role Description**

**Key Responsibilities**:

- **Front Desk & Telephonic Duties**:

- Handle incoming calls related to early leave requests, sick students, bus service queries, and general school information.
- Provide accurate information on school timings, admission process, fee structure, and transport fees.
- Ensure no visitor is left unattended; maintain a welcoming front desk environment.
- **Student & Parent Coordination**:

- Issue gate passes for early leave or sick students after verifying permissions.
- Hand over pending notebooks or materials to students.
- Relay messages from parents to students or teachers promptly and accurately.
- **Admissions Support**:

- Handle queries related to new admissions; share admission forms and explain procedures.
- Verify documents submitted with admission forms; attach required documents.
- Follow up with parents for pending documents.
- Issue and collect registration forms, provide test papers to new applicants, and coordinate with teachers for test evaluations.
- **Certificate & Document Handling**:

- Manage the issuance of Transfer Certificates, Character Certificates, and other student records.
- **Administrative Duties and Internal Co-ordination**:

- Maintain the visitor register and gate pass records.
- Keep track of all admission-related documents and certificates.
- Ensure the reception area is organized and fully stocked with necessary materials.
- Monitor and report any irregularities or concerns at the reception area.
- Coordinate with academic and admin staff for smooth flow of communication.
- Work closely with transport in-charge, teachers, and school office to support daily operations.

**Required Qualifications**:

- Graduate in any discipline (Arts, Commerce, or Science).
- Minimum 3 years of experience in a front office or receptionist role; experience in an educational institution preferred.
- Good command over English

**Key Competencies**:

- Excellent interpersonal and communication skills.
- Strong organizational and multitasking abilities.
- Professional appearance and attitude.
- Courteous, approachable, and proactive.
- Ability to work independently and in coordination with others.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

Expected Start Date: 22/07/2025

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