Front Desk Receptionist

2 days ago

Mohali Punjab, India Matrix Marketers kanmag solutions pvt ltd Full time

Job Summary:
Key Responsibilities:
Front Desk Management:

- Answer and direct phone calls, take messages, and handle inquiries.
- Schedule appointments, manage calendars, and coordinate meeting rooms. Ensure the reception area is tidy and presentable at all times.
- Receive and sign for deliveries, ensuring packages are appropriately distributed.

Administrative Support:

- Handle day-to-day office administration including office supplies management ensuring stock levels are maintained
- Assist with employee onboarding, including preparation of welcome kits andorientation support. Handle incoming and outgoing mail and packages.
- Assist in maintaining office equipment and ensuring it is operational.
- Support HR and accounts departments with scheduling, filing, and documentmanagement.

Document Management:

- Maintain and organize office files and records, both physical and digital.
- Assist in preparing reports, presentations, and other documents as required.

Coordination:

- Liaise with external vendors and service providers for office supplies, maintenance,and other services.
- Coordinate internal events and meetings, ensuring logistics are handled.

Miscellaneous Tasks:

- Manage office space, ensuring it is comfortable and well-organized.
- Assist with ad-hoc administrative tasks as needed by senior management.
- Assist and monitoring implementation of office policies, procedures, and bestpractices.

Required Skill Sets
:

- Proven experience as a Front Desk Executive, Receptionist, or Office Admin.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and the ability to multitask efficiently. Excellent communication and interpersonal skills.
- Professional demeanour with a customer service-oriented mindset.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
- Ability to maintain confidentiality and handle sensitive information.

We look forward to welcoming a proactive and dedicated individual to our team

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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