Executive Secretary to The Md

12 hours ago


Calicut Kerala, India Alhind Tours and Travels Pvt Ltd Full time

**Job Summary**

The Managing Director’s Secretary provides comprehensive administrative and secretarial support to the Managing Director (MD), ensuring smooth day-to-day operations. The role requires excellent organizational skills, discretion, and the ability to manage multiple priorities while maintaining a professional demeanor.

**Key Responsibilities**
- **Administrative Support**:

- Manage the MD’s calendar, schedule appointments, and organize meetings.
- Prepare agendas, presentations, and documentation for meetings.
- **Communication**:

- Act as the first point of contact for the MD, screening calls and visitors.
- Liaise with internal and external stakeholders, maintaining confidentiality.
- Draft and proofread communications for accuracy and professionalism.
- **Coordination & Scheduling**:

- Arrange travel, accommodation, and itineraries for the MD.
- Coordinate with teams to ensure timely completion of projects and tasks.
- Monitor deadlines and ensure prompt follow-ups on action items.
- **Office Management**:

- Maintain and organize records, files, and documents.
- Send the Portal Sales report to the Managing Director and General Manager.
- Ensure the MD’s office runs efficiently, with supplies and resources as needed.

**Skills**
- Proven experience as a secretary or executive assistant to senior management.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High level of discretion, integrity, and professionalism.
- Ability to work under pressure and meet tight deadlines.

Pay: ₹20,000.00 - ₹47,285.21 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

**Experience**:

- total work: 2 years (preferred)

Work Location: In person


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