Receptionist Executive Assistant

**Job Description: Receptionist cum Executive Assistant**

**Position Title**: Receptionist cum Executive Assistant

**Reports To**: Principal Partner

**Location**: Hyderabad

**Job Type**: Full-time

**About Us**:Matrix Consulting is a consulting firm specializing in fundraising support for SMEs, corporate institutions, and organizations across various sectors including Retail, Manufacturing, Trading, Hospital, IT, and Real Estate.

**Position Overview**:
**Key Responsibilities:Receptionist Responsibilities**:

- **Front Desk Management**:

- Greet and welcome visitors, clients, and employees with a friendly and professional demeanor.
- **Phone Management**:
Answer and direct incoming phone calls, respond to inquiries, and redirect them to the appropriate departments or staff members.
- **Mail & Deliveries**:
Receive, sort, and distribute mail and deliveries to the appropriate departments.
- **Appointment Scheduling**:
Coordinate appointments, meetings, and conference room bookings.
- **Visitor Management**:
Maintain visitor logs, issue visitor badges, and ensure security protocols are followed.
- **General Office Support**:
Keep the reception area organized, maintain office supplies, and provide general administrative support (filing, photocopying, etc.).

**Executive Assistant Responsibilities**:
1. **Executive Support**:
a. **Schedule Management**: Manage and coordinate the executive's schedule, including setting up appointments, meetings, and travel arrangements.

b. **Document Preparation**: Prepare, proofread, and edit correspondence, reports, presentations, and other materials as required.

c. **Confidentiality**: Handle sensitive and confidential information with discretion and professionalism.

d. **Event Coordination**: Assist in organizing and coordinating internal and external events, meetings, and conferences.

2. **Communication**:
a. **Liaison**: Act as a liaison between executives and internal/external parties, ensuring effective communication.

3. **Office Management**:
a. **Daily Operations**: Oversee daily office operations, including managing office supplies, equipment, and facilities.

b. **Office Systems**: Implement and maintain effective office systems, procedures, and workflows to enhance productivity.

c. **Reception & Visitor Management**: Manage front office operations, ensuring the reception area is welcoming, organized, and efficient.

d. **Call Management**: Manage incoming calls, maintain call logs, and handle inquiries in a professional and efficient manner.

4. **Vendor and Booking Management**:
a. **Vendor Relations**: Handle interactions with vendors, manage relationships, and ensure timely payments and services.

b. **Travel Coordination**: Coordinate hotel bookings, transportation, and other travel arrangements for the executives and team.

c. **Purchase & Booking Management**: Oversee purchase orders, vendor interactions, and hotel bookings for the team.

5. **Event Support and Administrative Tasks**:
a. **Event Assistance**: Provide administrative support for office events, conferences, and special projects as needed.

b. **Administrative Support**: Handle general administrative tasks, such as scheduling meetings, preparing reports, and managing correspondence.

c. **Data Management**: Assist with organizing and managing office data, files, and records.

d. **Project Assistance**: Track project progress, assist with deadlines, and ensure timely completion of tasks and deliverables.

**Skills and Qualifications**:

- **Education**: A **Bachelor’s degree** in any field is mandatory.
- **Experience**: Minimum **2 years** of experience in a similar receptionist or executive assistant role.
- **Technical Skills**: Proficiency in **Microsoft Office Suite** (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office software.
- **Communication**: Strong verbal and written communication skills, with a professional and courteous demeanor.
- **Organization**: Exceptional organizational skills with the ability to multitask, prioritize, and manage time effectively.
- **Confidentiality**: Ability to handle sensitive and confidential information with discretion.
- **Attention to Detail**: Strong attention to detail in both administrative and communication tasks.
- **Interpersonal Skills**: Ability to work collaboratively with all levels of staff and visitors, maintaining a positive and professional environment.

**Additional Information**:

- **Location**: Hyderabad, India
- **Job Type**: Full-time
- **Salary**: Competitive Salary
- **Benefits**: Medical Insurance

**Firm Culture**:Our firm values teamwork, professionalism, and commitment to delivering exceptional service. We offer opportunities for growth and career development in a supportive work environment.

**How to Apply**:
**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided
- Health insurance
- Paid sick time
- Paid time off

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