Event Coordinator

23 hours ago

Kolkata West Bengal, India Chemtex Speciality Limited Full time

**Event Planning**:

- Collaborate with clients or internal stakeholders to understand event objectives and requirements.
- Develop detailed event plans, including timelines, budgets, and resource requirements.
- Create and maintain event planning documents.
- **
Venue Selection and Management**:

- Research and select suitable event venues based on client needs and budget constraints.
- Coordinate with venue staff to ensure logístical requirements are met.
- Oversee the setup and breakdown of event spaces.
- **
Vendor Coordination**:

- Identify, negotiate with, and manage relationships with vendors, suppliers, and contractors.
- Arrange catering, audio-visual services, decorations, and other necessary event components.
- **
Logistics Management**:

- Coordinate transportation, accommodation, and other logístical aspects for event participants.
- Ensure all necessary permits and licenses are obtained.
- **
Budget Management**:

- Develop and manage event budgets.
- Track expenses and reconcile invoices from vendors.
- **
Marketing and Promotion**:

- Assist in the development of marketing materials for the event.
- Coordinate promotional activities to increase event attendance.
- **
Attendee Registration and Management**:

- Implement and manage attendee registration processes.
- Communicate with participants regarding event details and logistics.
- **
On-Site Management**:

- Supervise and coordinate on-site activities during events.
- Address any issues or emergencies that may arise.
- **
Communication**:

- Maintain clear and consistent communication with clients, stakeholders, vendors, and team members.
- Provide regular updates on the status of event planning and execution.
- **
Post-Event Evaluation**:

- Conduct post-event evaluations to assess the success of the event.
- Gather feedback from clients and participants to identify areas for improvement.
- **
Team Collaboration**:

- Work closely with cross-functional teams, including marketing, sales, and operations.
- Collaborate with colleagues to ensure all aspects of the event are well-executed.
- **
Problem-Solving**:

- Anticipate and address potential challenges or issues during the planning and execution of events.
- Implement solutions to ensure the smooth flow of the event.

Event Coordinators play a crucial role in ensuring the seamless execution of various events, including conferences, trade shows, weddings, and corporate functions. Their responsibilities involve a combination of strategic planning, logístical coordination, and effective communication to deliver successful events.

**Job Information**:
Industry
- Chemicals

Work Experience
- 4-5 years

City
- Kolkata

State/Province
- West Bengal

Country
- India

Zip/Postal Code
- 700046

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