Event Coordinator

The Key Result Areas (KRAs) for an Events Coordinator at **CYC Events** would typically revolve around ensuring the smooth planning, coordination, and execution of events, while maintaining a high standard of client satisfaction and operational efficiency.

KRAs associated with the role:
1. **Event Planning and Execution**
- **Pre-event planning**: Collaborating with clients to understand their needs, objectives, and budget for the event.
- **Venue management**: Sourcing and booking venues, ensuring all requirements (space, equipment, and amenities) are met.
- **Vendor coordination**: Managing relationships with vendors such as catering, décor, audio-visual, entertainment, etc.
- **Event logistics**: Overseeing transportation, scheduling, guest list management, and any other logístical details for seamless event execution.
- **On-the-day management**: Overseeing the smooth running of events, ensuring schedules are followed, and managing on-site teams.

2. **Client Relationship Management**
- **Client communication**: Regularly communicating with clients to understand their expectations and provide updates.
- **Customer satisfaction**: Ensuring the client’s vision is realized and that they are happy with the event.
- **Post-event follow-up**: Gathering client feedback, ensuring any issues are addressed, and maintaining a positive relationship for future business.

3. **Budget Management and Cost Control**
- **Budget creation**: Developing detailed budgets for events and ensuring the project stays within financial constraints.
- **Cost tracking**: Monitoring and tracking event expenses to ensure efficient use of resources and maintaining profitability.
- **Negotiation**: Negotiating with vendors and suppliers to get the best value for services while maintaining quality.

4. **Team Coordination and Leadership**
- **Staff management**: Managing on-site staff, delegating tasks, and ensuring everyone is aligned with the event's goals.
- **Training and development**: Ensuring that all team members are equipped with the necessary skills and knowledge to perform their duties effectively.

5. **Marketing and Promotion**
- **Creative input**: Offering creative ideas for events that align with client needs and trends in the market.

6. **Risk Management and Problem Solving**
- **Contingency planning**: Developing contingency plans to address potential issues (weather, equipment failure, etc.) that could arise during an event.
- **Problem-solving**: Addressing any issues that arise during the event, ensuring that the guest experience is not disrupted.

7. **Reporting and Documentation**
- **Event reports**: Preparing post-event reports detailing successes, challenges, and feedback for internal analysis.
- **Event documentation**: Ensuring all contracts, vendor agreements, and event-related documents are properly stored and organized.

8. **Networking and Business Development**
- **Building partnerships**: Cultivating relationships with potential clients, partners, and industry professionals to expand the business.
- **Lead generation**: Assisting with acquiring new business opportunities through referrals, networking, and attending industry events.

These KRAs ensure that the Events Coordinator at CYC Events is effectively managing the various aspects of event planning and execution, contributing to both client satisfaction and the company's overall success.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Paid sick time

Schedule:

- Day shift

Work Location: In person