Purchase Executive

9 hours ago

Navi Mumbai Maharashtra, India FINE SOLUTIONS FACILITY MANAGEMENT PVT LTD Full time

Job Title: Purchase Department Executive / Executive - Invoice Verification & Documentation Department: Purchase / Procurement Location: Nerul, Seawoods Reports To: Head of Procurement Employment Type: Full-time Job Summary: We are seeking a detail-oriented and diligent professional to join our Purchase Department. The role involves verifying and approving invoices by cross-checking them against Purchase Orders (POs) or Rate Contracts, and ensuring that all purchase-related documentation is maintained in accordance with audit and compliance standards. Key Responsibilities: Invoice Verification & Approval: Review and verify vendor invoices to ensure accuracy and compliance with the approved Purchase Order or Rate Contract. Cross-check quantities, rates, and terms on invoices with those in the PO or contract. Coordinate with internal departments and vendors to resolve discrepancies. Documentation & Record-Keeping: Maintain and organize purchase records, invoices, rate contracts, and related correspondence. Ensure all documents are filed systematically (physical and/or digital) to meet internal audit and compliance requirements. Assist in preparing documentation for internal and external audits. Audit & Compliance: Ensure that all procurement activities and documents adhere to the company's internal controls and audit requirements. Support the Purchase Manager in responding to audit queries related to procurement documentation. Communication & Coordination: Liaise with Accounts, and other departments to ensure smooth processing of procurement documentation and payments. Communicate with vendors for any clarification or correction in documentation when needed. Qualifications & Skills: Graduate in Commerce, Business Administration, or related field. 2-5 years of relevant experience in purchase/ procurement or Accounts documentation and invoice verification. Knowledge of procurement processes, POs, rate contracts, and vendor management. Familiarity with ERP systems and MS Office (especially Excel). Strong attention to detail and organizational skills. Good written and verbal communication skills.

**Job Types**: Full-time, Contractual / Temporary
Contract length: 7 months

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Provident Fund

Work Location: In person

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