Travel Desk Executive

4 days ago

Ahmedabad Gujarat, India KK HR services Full time

**Job Title**: Travel Desk Executive

**Location**: Sanand, Ahmedabad
**Company Type**: Leading MNC (Manufacturing / Engineering / Corporate)
**Salary**: Up to ₹30,000 CTC
**Experience Required**: 1 - 4 Years
**Qualification**: Graduate (Preferred: Degree/Diploma in Travel & Tourism / Administration)
**Reporting To**: Admin Manager / HR Head

**Job Summary**:
The Travel Desk Executive will be responsible for managing all domestic and international travel requirements for employees, ensuring cost-effective, timely, and seamless arrangements. This role involves handling ticketing, hotel bookings, visa coordination, expense tracking, and liaising with internal departments and external vendors.

**Key Responsibilities**:

- Plan, organize, and manage all travel bookings (air, train, bus, cabs, hotels) as per company policy and employee requests.
- Liaise with travel agencies, transport vendors, and hotels to get competitive rates and quality service.
- Maintain a database of frequent flyers, travel history, loyalty programs, and vendor agreements.
- Track travel budgets, process travel advance requests, and reconcile travel expenses with the Accounts team.
- Ensure timely communication of travel itineraries, tickets, and confirmations to employees.
- Coordinate airport pickups/drops and local travel requirements for guests and employees.
- Handle emergency changes, cancellations, or rescheduling of travel plans efficiently.
- Maintain up-to-date records of bookings, invoices, approvals, and travel documentation.
- Ensure strict compliance with travel policies and approval workflows.
- Provide support for VIP/executive-level travel needs, ensuring a high level of service.
- Assist with travel-related MIS reports and cost optimization initiatives.

**Skills & Competencies**:

- Strong knowledge of domestic & international travel procedures.
- Good communication and negotiation skills.
- Hands-on experience with travel booking portals (IRCTC, airline websites, travel aggregators).
- Proficient in MS Office (Excel, Word, Outlook).
- Ability to handle high-pressure travel schedules and last-minute requests.
- Organized, detail-oriented, and good at multitasking.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Work Location: In person

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