Front Office Executive

2 weeks ago


Calicut Kerala, India Kaligraph Info Systems Full time

Key Responsibilities
- **Reception & Visitor Management**: Greet visitors, maintain the front desk, manage appointments and meeting room schedule.
- **Administrative Support**: Prepare quotations, invoices, and basic letters; assist with filing, scanning, courier dispatch, and record keeping.
- **Sales/Service Coordination**: Log service calls, follow up with customers, update CRM; coordinate technician/sales appointments.
- **Cash & Inventory**: Manage petty cash, maintain stationery and pantry inventory, raise purchase requests when needed.
- **Compliance & Clean Desk**: Maintain visitor register, ID badges, and keep reception neat and presentable.
- **Basic Social/Office Support (nice to have)**: Post simple updates (festivals, notices) on office boards or WhatsApp Broadcast.

Must-Have Skills
- Excellent **communication** in **English & Malayalam** (Hindi is a plus).
- Confident telephone etiquette and customer handling.
- Strong **MS Office/Google Workspace** skills (Word/Docs, Excel/Sheets, Outlook/Gmail).
- Good organization, punctuality, and attention to detail.

Good to Have
- Experience with **CRM** or **ticketing** tools.
- Basic knowledge of **Tally/Zoho Books** for voucher entries (training can be provided).
- Prior experience in **front office/reception/admin**.

**Qualifications**:

- Graduate in any discipline (B.Com/BBA preferred but not mandatory).
- Presentable, courteous, and professional demeanor.

**Job Types**: Full-time, Fresher

Pay: ₹8,000.00 - ₹15,000.00 per month

Work Location: In person



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