Event Coordinator

2 days ago

Ahmedabad Gujarat, India ECHT Integrated Full time

**Key Responsibilities**:

- **Event Conceptualization**: Develop innovative and engaging event ideas that align with company values and employee interests.
- **Event Scheduling**: Plan and maintain an annual calendar of events, ensuring a balanced distribution throughout the year.
- **Room Selection**: Identify and book appropriate onsite rooms for events, considering factors like capacity, location, and facilities.
- **Budget Management**: Develop and manage the budget for each event, ensuring cost-effectiveness and adherence to financial guidelines.
- **Vendor Coordination**: Source and liaise with vendors for catering, decorations, equipment, and other event necessities. Negotiate contracts to secure favorable terms.
- **Internal Communication**: Ensure effective communication about events to all employees through internal channels like newsletters, intranet, and bulletin boards.
- **Event Setup**: Oversee the setup and breakdown of events, ensuring all elements are in place and functioning correctly.
- **Guest Coordination**: Manage guest lists, RSVPs, and check-ins to ensure smooth entry and participation.
- **Troubleshooting**: Address any issues or emergencies that arise during the event promptly and efficiently.
- **Feedback Collection**: Conduct surveys and feedback sessions post-event to gather insights on employee satisfaction and areas for improvement.
- **Engagement Strategies**: Develop strategies to increase participation and engagement in events, ensuring they meet the diverse interests of employees.
- **Post-Event Evaluation**: Analyze the success of each event, considering factors like attendance, employee feedback, and overall impact. Prepare reports detailing the outcomes of events, including lessons learned and recommendations for future events.
- **Cross-Department Coordination**: Work closely with other departments to ensure events align with company goals and address the needs of different teams. Assist other team members with their event-related tasks and provide support as needed to ensure the overall success of the events team.
- **Compliance and Safety**: Ensure all events comply with health and safety regulations, including emergency procedures and risk assessments.

**Qualifications**:

- Proven experience in event planning and coordination, with a strong portfolio of successful events.
- Excellent organizational and multitasking skills, with the ability to manage multiple projects and deadlines simultaneously.
- Strong communication and interpersonal abilities, capable of working effectively with clients, vendors, and team members.
- Proficiency in managing budgets and negotiating with vendors to optimize costs.
- Ability to quickly and efficiently resolve issues that arise during event planning and execution.
- Innovative thinking to create engaging and memorable events.
- Ability to work collaboratively with colleagues and other departments.

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Yearly bonus

Work Location: In person

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