Administrative Assistant

*Company Overview:*

Webtrix Solutions Pvt Ltd is a leading organization in the IT sector, committed to delivering exceptional products & services to our valued customers. We pride ourselves on fostering a positive and collaborative work environment, where every team member's contributions are recognized and valued. As we continue to grow, we are seeking a highly organized and efficient Administrative Assistant to join our dynamic team.

*Position Overview:*

*Key Responsibilities:*

1. *Office Management:* Oversee the daily office operations and maintain a clean, well-organized, and professional work environment. Handle incoming and outgoing mail and coordinate deliveries.

2. *Front Desk Support:* Serve as the first point of contact for visitors and callers, providing a friendly and professional welcome. Direct inquiries to the appropriate staff members and manage incoming calls effectively.

3. *Scheduling and Calendar Management:* Coordinate and manage appointments, meetings, and conference calls for executives and team members. Ensure schedules are updated and communicated promptly.

4. *Travel Arrangements:* Assist with travel planning, including booking flights, accommodations, and transportation for staff members.

5. *Data Entry and Record Keeping:* Maintain accurate and up-to-date records of important documents, employee information, and other administrative data. Ensure confidentiality and security of sensitive information.

6. *Document Preparation:* Draft and proofread various documents, including memos, reports, presentations, and correspondence. Ensure accuracy and consistency in formatting.

7. *Meeting Support:* Prepare meeting agendas, collate materials, and arrange logistics for meetings. Take meeting minutes and follow up on action items as required.

8. *Expense Management:* Assist in processing and reconciling expense reports and ensuring compliance with company policies.

9. *Vendor Management:* Communicate with vendors and suppliers, place orders, and track deliveries as needed.

10. *Assist HR Department:* Support HR initiatives such as new hire onboarding, maintaining employee records, and organizing company events.

*Qualifications and Skills:*
- High school diploma or equivalent; additional education or certifications in office administration is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Proficient computer skills, including MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time management abilities, with the capacity to prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Attention to detail and the ability to maintain accuracy in a fast-paced environment.
- Demonstrated ability to handle confidential information with discretion and professionalism.
- Positive attitude, proactive approach, and a team-oriented mindset.

*Join our team and be a part of a company that values its employees and offers opportunities for growth and development.*

Webtrix Solutions Pvt Ltd is an equal opportunity employer and values diversity in its workforce.

Talk to the employer - 9834240891

**Salary**: ₹8,000.00 - ₹12,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)