Document Controller
3 days ago
**Be the energy behind change. Join ABL Group.**
ABL Group is a leading global independent energy and marine consultant working in energy and oceans to de-risk and drive the energy transition across the renewables, maritime, and oil and gas sectors, offering the deepest pool of expertise across marine and engineering disciplines in more than 300 locations globally.
The Document Controller will support our Project Management and Engineering teams with document control and administration duties such as formatting project reports and preparing work orders. This position will be based at our office in Mumbai and will support our teams based in the Middle East. Some flexibility will be required from time to time to work in line with the Middle East office working hours and time zones.
**What will you be doing?**
- Liaising with the Project Manager to ensure that all project documentation and files are centrally located, documented and accessible.
- Co-ordinate the storage, review, approval and distribution of documents for projects.
- Use ABL Group’ Electronic Document Management Systems and the clients’ EDMS to download documents and upload project deliverables.
- Manage the document registers, including incoming and outgoing documents, including engineering drawings, manufacturing data books, materials certificates, reports, etc. throughout projects.
- Allocate and control the document and deliverable numbering system for project work.
- Monitor status of project documentation on an on-going basis and work with the project team and internal departments to expedite overdue actions.
- Ensure that project documentation control meets with project specific requirements in addition to all applicable internal policies and procedures.
- Assist Project Managers with client / surveyor liaison, coordination, documentation, and logistics for project mobilisation and site attendance.
- Supporting the Team Leader and the Project Managers with accounts on invoicing and payment pre-approval procedures.
- Attend project meetings and report the actual status against the plan for project documentation.
- Comply with current revisions of ABL internal procedures, guidelines and HSE/QA system.
- Perform in accordance with KPI’s and goals set by the Project Director, Project Manager and Senior Project Administrator.
**What are we looking for?**
Ideally, we are looking for an experienced administrative professional with proven document control experience. A background of working in the Oil and Gas or on EPC projects is advantageous. More specifically, we are looking for the following:
- At least 5 years’ relevant work experience with document control processes and project administration.
- Proven experience using document control software and systems. Knowledge of EDMS such as Aconex, PRODOM systems and InEight is beneficial.
- Fluent in English.
- Excellent communication and organisational skills.
- Ability to organize and prioritize own work and deliver a high standard to tight deadlines.
**Further Information**:
- This position will be based at our office in Mumbai._
- You must have the right to live and work in India._
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