Administration Officer

4 days ago

India Orange Full time

**About the role**:
Provide a welcoming and professional environment for staff and visitors.

Manage a filing system, track incoming and outgoing correspondence and coordinate the flow of paperwork around the office.

Act as a Transport SPOC by

Preparing the mock roster and send to spocs for validation every Monday of the week.

Send the roster for next week to transport every Friday after doing all the changes (address update, shift update, phone number update)

Concerned person to coordinate directly with transport for any adhoc changes in the week.

Carry out administrative duties including maintaining files and databases, photocopying, printing and binding.

Coordinate with IT support team to request IT needs for teams as well as follow up till its provided to /procured for the team

Get the requirement by user through Sharepoint form

Work with vendors to get quotation for any new requirement

Management approval

Raise PO

Follow up with vendor for the delivery

Invoice collection

Submit the invoice to finance

Maintain Plazza page for minutes & point of discussion

Ensure timely Calendar invite & Meeting room bookings

Orders office supplies and repairs to equipment to keep the office well-equipped and stocked for the staff.

Coordinating for logisitics needs for townhall, all hands inside and outside office premises.

Works with vendors to ensure that orders are fulfilled as requested, invoices are paid and refunds or exchanges are processed.

Assist in documentation and accommodation needs of visitors coming to OLPS IC India. (includes working with hotel, transports, HR team )

Assisting team members in preparing their travel to within the country and outside country as per process defined

Schedules appointments and meetings for executives and upper level staff

Trasnforming manual processes to digital way and ensure removal of unnecessary human intervention

**About you**:
Knowledge and abilities

Uses friendly communication to interact with a wide range of people.

Excellent oral and written communication skills

Excellent knowledge of English language

Ability to manage time and prioritize work

Knowledge of French is an additional value

Ability to multitask and meet changing deadlines

High degree of accuracy

Self directed and able to complete projects with limited supervision

Education, qualifications, and certifications

Bachelor’s degree in English language, Human Resource Administration, Business Administration, or related fields.

Experience

2- 3 years of experience in Administration.

Job skills and certifications

Certificate in office administration

Experience in working in IT industry

Certificate in MS office and computers

**Additional information**:
Same as above

**Department**:
Hosted Staff-INNOV & Others

**Contract**:
Regular

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