Personal Assistant to Chairman

2 days ago

Ahmedabad Gujarat, India NAVIN GROUP Full time

Greetings from NavinGroup

**Sub:

- We have an Opening for the Post of Executive /Personal Assitant to the Chairman**:
Executive Assistant cum PA will have to provide assistance to MD and to manage his appointments, schedules and correspondence, take notes in English & Gujarati, manage the travel bookings, co-ordinate & arrange meetings with senior executives, clients and team members, maintaining & updating data, general filing and perform other admin duties. The person should possess a strong ability to multi-task and to prioritize tasks effectively.

**Primary Responsibilities**:
1. To provide administrative support to MD to manage his appointments, schedules and to keep his calendar up to date
2. To take notes in English and Gujarati, to prepare them and circulate as per his instructions
3. To act as a point of contact and to organize meetings with senior executives, clients and other team members
4. To manage MD’s correspondence and respond to invitations, circulars and post
5. To make independent correspondence in English & Gujarati
6. To prepare and edit presentations in Powerpoint and Canva
7. Maintaining files and records
8. Making National and International travel booking and arrangements

**Secondary Responsibilities**:

- Perform general office & administrative duties such as ordering supplies, keeping the house in order etc.
- Preparing the MIS reports
- Manage confidential information and maintain strict confidentiality at all times
Attending guests and visitors
- To arrange to send / circulate gifts / calendars or any other required assistance
Data Management

**Education Qualification**:

- Graduate / Master in any field

**Experience**:

- 5 Years in Relevant Field

**Skills Required-**

**Functional**:

- Excellent typing, shorthand, and stenography skills
- Ability to adapt to changing priorities and work under pressure
- Knowhow of ticket & hotel booking softwares will be an advantage

**IT Skills**:
**Behavioral Skills**:

- Interpersonal Skills
- Quick Decision Making and time management skills
- Strong communication
- Excellent organizational skills and attention to detail
- Ability to handle confidential information with discretion

**Languages**:

- English, Hindi & Gujarati

**Compensation** - 4.5 - 5.0 lakhs per annum

**Location** - Ahmedabad

Kindly fill up the below link Google form & Kindly revert back:

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