Executive Administration

2 weeks ago

Mohali, India TECH MAHINDRA FOUNDATION Full time

**Roles and Responsibilities**:

- Issuance of instructions /Advisories/Notices/Updates to various desk/departments based on TMF Directives /directions from Director Operations from time to time.
- Initiative process of admission of the student’s master roll, the student’s data.
- Collate any administrative/Disciplinary inputs received from Dean Academics and update record sheet.
- Update Finance desk to collect necessary fees from the selected applicant.
- Issue identity card/admit card to newly enrolled students.
- Issues attendance register to nominated class teacher/tutors of the assign courses. Monitor attendance of student and compile master data sheet.
- Maintain staff attendance registers.
- Received all equipment’s/stores/stationeries purchased by the academy and take on the Ledger stock.
- Issue equipment’s/ stores/ stationaries to the various departments, entities as per requirements/direction.
- Carry out quarterly/annual stock taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. A staff member from the respective departments which hold the responsibilities.
- Handing/Taking over of assets within the departments between staff to be coordinated by admin.
- Monitor electricity, water, telephones usage and bill.
- Monitor use of printers.
- Schedule meetings, appointments, interviews, counselling of staff/ students with the Director.
- Liaison with the staff of the local governing body, local Police, counselor for solving external issues if any.
- Liaison with electricity departments, water supply board, local vendors for constant supply of expendable.
- Monitor the internal administration desk (Coordination with other departments and staff record).
- Monitor safety and security of the establishments.

**Desired Skill Set**
- Attention to detail, empathy and inclusive approach.
- Excellent professional knowledge.
- Excellent written and verbal communication skills.
- Good interpersonal skills.
- Good computer skills.
- Little exposure to accounts

**Experience**:
1-3 years of experience in handling the admin work.

**Qualification**:
Schedule:

- Day shift

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