Back Office Assistant

**Job Overview**:
As a Back Office Assistant, you will play a pivotal role in supporting the administrative and operational functions of the organization. Your primary responsibilities will revolve around documentation, proposal creation, and proficient use of PowerPoint to create presentations. You will be instrumental in ensuring smooth back-office operations, maintaining accurate records, and supporting various departments with administrative tasks.

**Key Responsibilities**:

- **Documentation Management**:

- Organize and maintain physical and electronic documents efficiently.
- Ensure all documents are accurately filed and readily accessible.
- Assist in the creation, editing, and proofreading of documents as needed.
- **Proposal Creation**:

- Collaborate with relevant teams to gather necessary information for proposals.
- Create compelling and professional proposals using templates and company branding guidelines.
- Customize proposals to meet client requirements and showcase the organization's strengths effectively.
- **PowerPoint Presentations**:

- Design visually appealing PowerPoint presentations for internal and external use.
- Incorporate data, graphics, and multimedia elements to enhance presentations.
- Ensure presentations are error-free, well-organized, and aligned with the company's messaging.
- **Administrative Support**:

- Provide administrative assistance to various departments as required.
- Assist in scheduling meetings, preparing agendas, and taking meeting minutes.
- **Data Entry and Analysis**:

- Accurately input data into databases or spreadsheets as needed.
- Perform basic data analysis and generate reports when required.
- Maintain data integrity and confidentiality at all times.
- **Communication and Coordination**:

- Liaise with internal teams and external stakeholders to facilitate smooth operations.
- Communicate effectively to ensure timely completion of tasks and projects.
- Act as a point of contact for inquiries and provide relevant information or assistance.

**Required Skills and Qualifications**:

- Proven experience in a back-office role or similar administrative position.
- Proficiency in document management and record-keeping.
- Strong writing and editing skills with attention to detail.
- Advanced knowledge of Microsoft Office Suite, particularly PowerPoint.
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Analytical mindset with the ability to interpret data and generate insights.

**Preferred Qualifications**:

- Experience with proposal writing or business development.
- Familiarity with project management tools and software.
- Graphic design skills or experience creating visual content.
- Knowledge of industry-specific regulations and compliance standards.

**Working Conditions**:
The role primarily operates in an office environment. However, remote work options may be available depending on company policies and requirements. The position may require occasional overtime to meet deadlines or accommodate special projects.

**Conclusion**:
As a Back Office Executive, you will be an integral part of the administrative backbone of the organization, supporting various functions with your expertise in documentation, proposal creation, and PowerPoint presentations. Your attention to detail, organizational skills, and ability to multitask will contribute to the efficiency and effectiveness of back-office operations, ultimately aiding the overall success of the company.

**Job Types**: Full-time, Permanent

**Salary**: ₹15,000.00 - ₹23,000.00 per month

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay
- Performance bonus

Ability to Commute:

- Karve Nagar, Pune, Maharashtra (required)

Work Location: In person