Secretary to The Nursing Department

**Secretary to the Nursing Department (Service and Education)**

Conceptualized in the year 2004 as a philanthropic initiative for the Eastern and North-Eastern
parts of India and the neighboring countries, the Tata Medical Center (TMC) started operations in
Kolkata on May 16, 2011. The hospital is governed by a charitable trust - Tata Medical Centre Trust.
It is an integrated Oncology facility with well-trained professional staff and equipped with modern
facilities and the most contemporary medical equipment. The hospital was designed by Cannon
Design, a renowned architectural firm from North America. It is located on 13 acres of land at New
Town in Kolkata, West Bengal.

The hospital is an integrated Oncology facility with well-trained professional staff and equipped

with modern facilities and contemporary medical equipment. The Hospital, with a capacity of 437

beds, serves all sections of the society, with 75% of the infrastructure earmarked for subsidized

treatment for the underprivileged sections. It provides a wide spectrum of services from diagnosis

and therapy to rehabilitation and palliative support. The Institution’s objective is to excel in service,

education and research.

**Secretary to the the nursing department (service and education)**

**Qualification **- Minimum Graduate

**Desired Qualification** - Sound knowledge of basic office software (including word, excel,

**Experience** - Minimum one year of experience in the same capacity.

**Job Description:
**Education
- **

Assist in the online counselling and admission procedures of M.Sc. Nursing students.
Giving reminder to the M.Sc. Nursing Students for submission of course fees and Hostel fees

wherever applicable and Maintenance of register of the same.
Communication and maintaining liaisons with various affiliating bodies.
Preparing all registers to maintain regular records for all nursing educational programme,

workshops, conferences, clinical attendance and internal assessment.
Maintaining student’s health records, cumulative records, clinical attendance records,

academic records.
Maintaining accounts of equipment, books purchased for nursing academic requirements.
Maintaining Student’s leave records and student’s file.
Indent process for stationary, and day to day items and maintain stock registers.
Assisting in making all arrangements for Inspections, M.Sc. Nursing Examinations, regular

in-service educational programme and college programme. As well as promotional and
confirmation test of nurses.

Uploading data and documents in INC portal, WBNC Portal and West Bengal University of
Health sciences portal for yearly affiliation of M.Sc. Nursing Course and also in response to
some non-compliance.

Uploading and updating the data on AISHE portal from time to time as asked and informed
by AISHE Department

Typing of class schedules, official letters, clinical rotation plan etc.
Taking and compilation of all records of feedback, learning needs from Nurses in every

three month’s interval.
Any other jobs arising and giving from nursing academics.

**Service **

Checking master attendance Register daily.
Maintaining the leave record of nursing personnel in co-ordination with nursing

administration.
Preparing duty roster in excel sheets foe evening, night supers, Sunday and holiday roster.
Updating nursing manpower status regularly. Updating nursing personnel data base.
Indents for daily items required for nursing department.
Reciprocal registration processing from nursing council, for out station staff.
Maintaining the attendance register monthly.
Assist in collecting and tabulating patient feedback forms
Preparing CPR test list, confirmation list from time to time
Preparing Nursing quality indicator graphs with data provided by nursing administration
Assisting in making arrangements during workshops, seminars, programs and functions

arranged by the department from time to time.
Processing the issuing of uniforms/ shoes to new recruits
Giving physical orientation of hospitals for the new joining
Assisting in arrangement for interviews of recruitment process

Mr. Suvasish Mukherjee, Head-Human Resources, Tata Medical Center, 14 MAR (EW), New Town,