Finance Executive Cost and Accounts Payable

3 days ago

Thrissur Kerala, India ValueMentor Full time

**Job Summary**
- Support the company in effective purchase of assets and expenditure in compliance with finance processes and systems
- Strengthen and grow relationships with vendors and suppliers through timely payments
- Assist in streamlining and improving the process relating to purchase of assets, expenditure and accounts payable by identifying areas of improvements
- Exercise integrity and confidentiality in financial reporting and compliance with statutory financial requirements

**Key Responsibilities**

Issuance of Purchase orders in Zoho in compliance with the procurement guidelines of the company.

Review vendor invoices prior to payment for appropriate documentation such as expenditure approval, completion of work done or receipt of delivery note

Perform invoice and general-ledger data entry in Zoho; Prepare and input entries relating to staff cost, bonus and staff benefits in Zoho

Receiving, verifying, and processing all expenses from vendors, payment processing, and recording in zoho.

Bank reconciliation and accounting of Payroll Transactions in ZOHO.

Maintaining accurate and up-to-date vendor records, including contact information, payment terms, and other relevant data.

Reconciling vendor statements with internal records, resolving any discrepancies, and ensuring accurate record-keeping.

Monitoring and managing cash flow requirements to ensure timely payments to vendors and suppliers.

Preparing and analyzing accounts payable reports, such as aging reports, payment schedules, and other financial statements related to payables.

Maintaining accurate and organized records of all accounts payable transactions, correspondence, and supporting documentation.

Addressing vendor inquiries, resolving disputes, and maintaining positive relationships with vendors and suppliers.

Follow up and close all petty cash imprest/advances paid to staff.

Anticipated Expenses Computation, obtaining approval and sharing with receivable accountant.

Receiving, reviewing, recording and processing employee reimbursement expenses, ensuring that all expenses are properly documented, approved according to company policies and procedures.

Prepare analytical and ratio analysis relevant to A/P and advise management of the effectiveness of the accounts payable function

Prepare monthly cost dashboards for each entities highlighting significant cost lines and items incurred during the month

To assist in the preparation of monthly/quarterly financial results for Management review

Responsible for adherence to financial & accounting policies and operating procedures framed by the company

To assist Finance Manager in timely closure of all audits e.g. Statutory, Internal and Tax audits

Maintaining positive interpersonal relationships with team members and other departments / staff by demonstrating productivity, initiative, flexibility, cooperation, and commitment to the success of Finance team.

**Key Skills**
- Accounts payable procedures

o Basic bookkeeping, credit, and accounting principles

o Microsoft Excel & Power point

Customer Service

**Key Competencies**

Analysis skills

Systematic & Organized

Assertiveness

Spoken to Written Communication

Stake Holder Mgmt

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