Office Assistant

2 weeks ago

Gandhidham, India PRIME ENGINEERS Full time

**Job Description - Office Assistant (Purchase & Documentation)**

**Position**: Office Assistant - Purchase & Documentation
**Location**: Sector -07, Gandhidham
**Department**: Procurement / Administration
**Reports To**: Purchase Manager / Project Manager

**Role Overview**:
The Office Assistant will be responsible for handling day-to-day purchase-related activities, assisting in procurement documentation, managing client correspondence (mails & letters), preparing and issuing Purchase Orders (POs), and maintaining proper records to support smooth business operations.

**Key Responsibilities**:

- **Purchase Support**:

- Assist in preparing and processing Purchase Orders (POs) as per requirement.
- Follow up with vendors for quotations, delivery schedules, and pending supplies.
- Maintain and update purchase records/files for reference and audit purposes.
- **Client Communication**:

- Maintain polite and professional communication with clients and vendors.
- **Documentation & Filing**:

- Maintain proper documentation of quotations, POs, work orders, and correspondence.
- Assist in preparing covering letters, reports, and other project-related documents.
- Organize and update physical and digital records for easy retrieval.
- **Coordination**:

- Coordinate with internal departments (Accounts, Site Team, Store, etc.) for purchase requirements.
- Follow up with suppliers for timely delivery and submission of documents.
- **General Office Assistance**:

- Provide administrative support in day-to-day activities.
- Ensure timely circulation of mails, documents, and approvals.

**Skills & Qualifications**:

- Graduate (preferred in Commerce/Administration or related field).
- 1-3 years of experience in office assistance or purchase-related work (Freshers with good skills may also apply).
- Basic knowledge of procurement and documentation.
- Proficiency in MS Office (Word, Excel, Outlook).
- Good written and verbal communication skills.
- Strong organizational skills and attention to detail.

**Key Attributes**:

- Positive attitude and willingness to learn.
- Ability to work under deadlines.
- Team player with multitasking ability.
- Professional and courteous communication skills.

**Job Types**: Full-time, Permanent

Pay: ₹10,000.00 - ₹15,000.00 per month

**Benefits**:

- Cell phone reimbursement

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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