Office Assistant

2 days ago

Gandhidham GJ IN Prime Engineers Full time

- Office Assistant Purchase Documentation Position Office Assistant - Purchase Documentation Location Sector -07 Gandhidham Department Procurement Administration Reports To Purchase Manager Project Manager Role Overview The Office Assistant will be responsible for handling day-to-day purchase-related activities assisting in procurement documentation managing client correspondence mails letters preparing and issuing Purchase Orders POs and maintaining proper records to support smooth business operations Key Responsibilities Purchase Support Assist in preparing and processing Purchase Orders POs as per requirement Follow up with vendors for quotations delivery schedules and pending supplies Maintain and update purchase records files for reference and audit purposes Client Communication Draft and respond to client emails and official letters related to procurement and routine office matters Maintain polite and professional communication with clients and vendors Documentation Filing Maintain proper documentation of quotations POs work orders and correspondence Assist in preparing covering letters reports and other project-related documents Organize and update physical and digital records for easy retrieval Coordination Coordinate with internal departments Accounts Site Team Store etc for purchase requirements Follow up with suppliers for timely delivery and submission of documents General Office Assistance Provide administrative support in day-to-day activities Ensure timely circulation of mails documents and approvals Skills Qualifications Graduate preferred in Commerce Administration or related field 1-3 years of experience in office assistance or purchase-related work Freshers with good skills may also apply Basic knowledge of procurement and documentation Proficiency in MS Office Word Excel Outlook Good written and verbal communication skills Strong organizational skills and attention to detail Key Attributes Positive attitude and willingness to learn Ability to work under deadlines Team player with multitasking ability Professional and courteous communication skills Job Types Full-time Permanent Pay 10 000 00 - 15 000 00 per month Benefits Cell phone reimbursement Language Hindi Preferred English Preferred Work Location In person

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