Assistant Manger, Procurement Shared Services

Key responsibilities of the role:

- Support the delivery of the category strategy and deployment of the supplier relationship management program_

Contribute to the development of basic sourcing strategies, including identifying risks, key outputs and deliverables. Lead the development, maintenance and enhancement of core financial and data tools for the category. (80%)

Rate Card tool

Supplier capabilities tool & refresh

Contingent Labour reporting

Build Business Tower Procurement dashboards - spend, resources, suppliers

SOW renewal monthly reporting across LSEG

Develop reports for SOW PR/PO in Oracle and Ariba ERP tools

Maintain and update the above quarterly

Support Category Leads or Category Managers with SRM activities, manage allocated supplier relationships (10%) Support sourcing activities across the wider team (Category Leads or Category Managers in other categories), as required depending on workload (10%) Manage the PR/PO pipeline for the assigned Category of spend

Review pipeline and Purchase Requisition queue and liaise with the Category Lead and relevant Category Managers

Ensure purchase requests meet required standards - i.e. approval process has been followed, a fully signed LSEG standard contract and statement of work (if applicable) is in place, due diligence has been completed appropriately on new suppliers

Ensure Category managers are kept informed

Keep abreast of market and industry developments. Able to make recommendations on alternate sources of supply to inform specifications
- Stakeholder engagement_

Engage with key stakeholders across the business and key functions such as Legal, Finance and HR to progress queries and act as a point of procurement contact, with support from the Category Lead and other Category Managers Engage with budget-owners to obtain key information and explain procurement processes in line with agreed process and procedures. Deal with stakeholder queries escalating as appropriate Engage with key functions to obtain information and complete necessary actions such as supplier segmentation form
- Managing BAU_

Information technology

Maintain Procurement systems and tools (e.g. pipeline management tool, savings tracker, supplier and contract databases, Category spend metrics)

Ensure that purchasing, pricing and supplier master data is kept up to date on the relevant IT systems so as to maintain procurement and planning efficiencies

Assess the value added by IT systems to resources employed (e.g. assess benefits of new sourcing solutions), support the design, implementation and management of procurement systems

Contract management

Ensure that relevant contracts are in place for key suppliers as assigned and supported by the Category Lead.

Monitor contract performance and able to identify when corrective action needed

Manage the aging of contracts, liaising with Category managers as to the need for renewals, replacement or variations

Provide assistance to the business and suppliers across the end to end sourcing process, i.e. reviewing purchase orders, facilitating exceptions such as payment difficulties and ensuring timely delivery of goods and services, ensuring an excellent service is provided from within Group Procurement and other key stakeholders. Escalate when appropriate Actively promote continuous improvement by challenging process and procedure to identify and implement valid improvements

Essential experience and skills required:

- 4-7years experience in data analytics, data modelling of procurement information
- Commercially minded and proficient negotiator
- Ability to liaise with and manage suppliers
- Ability to assess, prioritise workload and meet deadlines
- Strong IT skills (Office programs especially, Procurement systems desirable), ability to provide management information to assist sourcing and contract management process
- Ability to build relationships, influence and act as an expert across the organisation up to senior management level
- General analytical, problem solving, and decision-making skills
- Pro-active behaviour that demonstrates initiative and positive work ethic to ensure activities are delivered to the required time, budget and quality
- Maximise opportunities, i.e. challenges ways of working, adopts Group practices, seeks and provides information and clarification
- Teamwork - ability to work with other category teams, both a local and an off-shore to deliver services to stakeholders
- Strong communication skills (written and verbal)
- Educated to degree level
- Experience of software tools:

- Power BI - 3 years
- Excel - 3 years

Desirable
- Procurement / supply operation qualification, e.g. MCIPS or IAACM, or working towards the qualification
- Experience of procurement in a Financial Services Regulated Environment, Information Services Companies; FinTechs; Global, multi-country organisations preferred
- Oracle & SAP ERP systems

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