Admin+receptionist

2 days ago

Noida Uttar Pradesh, India Integgral Corporate Service Full time

**Job Title: Admin + Receptionist**
**Location**: Noida
**Department**: Administration
**Reports To**: Office Manager / HR Manager

**Key Responsibilities:Receptionist Duties**:

- **Greeting Visitors**: Serve as the first point of contact for guests, clients, and employees entering the office, ensuring a friendly and professional reception.
- **Managing Phone Calls**: Answer and direct phone calls, take messages, and handle inquiries in a courteous and efficient manner.
- **Scheduling Appointments**: Schedule appointments, meetings, and events for management and staff, ensuring timely coordination and room availability.
- **Mail & Deliveries**: Receive, sort, and distribute mail and packages; ensure outgoing mail is prepared and sent promptly.
- **Office Supplies Management**: Monitor and maintain inventory of office supplies; order replacements when necessary.

**Administrative Duties**:

- **Document Management**: Organize, maintain, and file documents in both physical and electronic formats for easy retrieval.
- **Data Entry & Filing**: Perform data entry tasks and maintain databases; assist with maintaining records and filing systems.
- **Meeting Coordination**: Prepare meeting rooms, arrange refreshments, and assist with logistics for meetings and conferences.
- **Calendar Management**: Assist management with scheduling and managing appointments, meetings, and travel arrangements.
- **Assist HR/Payroll**: Support HR with basic employee inquiries, assist in the onboarding process, and provide help with payroll documentation.
- **General Office Support**: Provide general administrative support, including typing, photocopying, and scanning as needed.

**Customer Service**:

- Provide excellent customer service by addressing inquiries, complaints, or concerns in a polite and timely manner.
- Ensure that client or visitor needs are met during their visit to the office.

**Skills & Qualifications**:

- **Education**: High school diploma or equivalent required; additional qualifications or certifications in administration or office management preferred.
- **Experience**: Previous experience in a receptionist or administrative role preferred.
- **Communication Skills**: Strong written and verbal communication skills, with the ability to interact effectively with various stakeholders.
- **Organizational Skills**: Strong organizational and multitasking abilities with keen attention to detail.
- **Customer Service**: Excellent interpersonal skills and a friendly, professional demeanor when interacting with clients, visitors, and team members.

**Job Types**: Full-time, Permanent

Pay: From ₹12,000.00 per month

Schedule:

- Day shift
- Morning shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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