Executive Assistant to CEO

2 weeks ago

Mumbai Maharashtra, India UTKARSH GLOBAL FOUNDATION Full time

**About Company**

Utkarsh Global Foundation (formerly known as Utkarsh Star Mitra Mandal) is a non-profit organization working nationwide with collaboration with government to promote welfare of the society. Utkarsh works in different dimensions include **environment protection, animal welfare, women’s education and empowerment, social justice and empowerment and disaster preparedness** with a view to make the world a better place for every living organism and human being.

**Job Overview**:
**Key Responsibilities**:
1. **Administrative Support**:

- Manage the Founder/CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize meeting agendas, materials, and minutes.

2. **Project Management**:

- Assist in planning and executing strategic initiatives and special projects.
- Track progress and ensure timely completion of projects.
- Coordinate with various departments to gather information and provide updates to the Founder/CEO.

3. **Research and Analysis**:

- Conduct research on topics relevant to the NGO’s mission, new opportunities, and potential partnerships.
- Prepare reports, presentations, and briefings based on research findings.
- Analyze data and provide actionable insights to support decision-making.

4. **Communication**:

- Draft and proofread communications, including speeches, articles, and reports.
- Assist in the preparation of presentations for internal and external stakeholders.
- Maintain effective communication channels within the organization and with external partners.

5. **Relationship Management**:

- Liaise with key stakeholders, including donors, partners, and board members.
- Assist in organizing and coordinating events, workshops, and conferences.
- Foster and maintain positive relationships with all stakeholders.

6. **Operational Support**:

- Monitor and follow up on the implementation of action items from meetings.
- Support the Founder/CEO in fundraising activities and donor management.
- Handle confidential and sensitive information with discretion.

**Requirements**:

- Bachelor’s degree in [relevant field such as Non-Profit Management, Business Administration, Social Sciences, etc.].
- 2 years of experience in a similar role, preferably within the non-profit sector.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Ability to work independently and as part of a team.
- High level of integrity and discretion in handling confidential information.
- Passion for the NGO’s mission and commitment to making a positive impact.

**Preferred Qualifications**:

- Experience in project management and strategic planning.
- Knowledge of specific areas relevant to the NGO’s work, e.g., education, healthcare, environmental issues.

Pay: ₹30,000.00 - ₹35,000.00 per month

Schedule:

- Day shift

Application Question(s):

- Do you have 2+ yrs of experience working as Executive Assistant to Founder/CEO?
- Are you comfortable working with a NGO for 6 days from office?
- Are proficient in MS Excel & E-mail etiquette ?
- What is your current CTC/ expected CTC/ Notice period?

Work Location: In person

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