Documentation Executive

1 week ago

Gandhinagar, India Karnavati University Full time

The Documentation Executive is responsible for editing, reviewing, and maintaining the documents of our design business incubator - KIIF (Karnavati Innovation and Incubation Foundation), and outlining a long-term storage and retrieval strategy for the same. An effective Documentation Executive should be detail-oriented, have excellent oral and written communication skills, be able to work with a high volume of documents in a fast-paced environment, and is enthusiastic about the mission of the university and education, and exhibits professionalism throughout the interactions and communications with the multiple stakeholders.

**Responsibilities**:

- Reviewing, editing, and proofreading departmental documents.
- Labeling, sorting and categorizing documents for ease of use.
- Retrieving documents upon request.
- Outlining a long-term storage strategy.
- Ensuring consistency of documentation practice across the department.
- Assisting with both internal and external audits.
- Controlling access to documents and ensuring documentation integrity.
- Removing documents that are obsolete.
- Performing transcription and conversion work.
- Proofreading documents upon request.
- Undertaking other duties as may be assigned from time to time by the Reporting Authority (Head - KIIF).

**Requirements**:

- Bachelor's degree with strong writing skills preferred; background in content writing is a plus.
- Must have excellent communication skills (verbal and written) in English.
- Strong attention to detail, organizational, and interpersonal skills.
- Ability to effectively present information and respond to questions from groups of staff, faculty, administration, students, families, and/or the general public.
- Self-starter, proactive, and have a problem-solving approach at work.
- Proficiency with MS Office (Word, Excel), scanning and administrative technology.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹10,000.00 - ₹20,000.00 per month

**Benefits**:

- Commuter assistance

Schedule:

- Day shift

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