Administrative Assistant

Full Time
- Vikhroli, Mumbai
- Posted 1 year ago
- Website

**Madcherry Hospitality Pvt. Ltd.**
- Luv 2 Serve U_

**Job Title: Administrative Assistant**

**Job Brief: We are looking for a fresher, HR Executive, Sales Executive from hospitality industry who can handle Talent acquisition, Sales, Administrative & operations responsibilities.**

**Job Type: Full Time**

**Work Location: Vikhroli (Compulsory work from office)**

**Interview Location : Vikhroli, Mumbai**

**Shift Timings: 09.00 AM to 6.00 PM / 12.00 PM to 09.00 PM**

**Working: 5 days working - 2 days Holiday (Rotating shifts)**

**Experience: Fresher or experience in Sales, Human resources Recruitment, administrative work from hospitality industry can apply.**

**Salary slab: (Min) Rs.10,000/- Per month (Fixed + Variables) - (Max) Rs.15,000/- Per month (Fixed + Variables)**

**Education qualification**:BHM - Bachelor of Hotel Management**

**The role of the Administrative Assistant is to support the chair in ensuring the smooth functioning of the management committee. Maintain the smooth running of an office through a variety of Human resource, administrative and clerical duties. To handle office schedules, coordinate meetings and visits, organise files, answer phones and perform a huge array of other essential tasks.**

**Duties & Responsibilities**
- **Sales, administrative and operations Roles and responsibilities.**:

- **Recruitment, Human resources Roles and responsibilities**:

- **To take care of documentation, background verification, joining, termination, replacement, performance check, Reporting & analysing, after sales service, follow up, etc.**:

- **Manage Inbound and Outbound calls**:

- **Maintain Calendar and Plan Meetings**:

- **Handle Mail**:

- **Prepare and Edit Documents**:

- **Maintain Databases and Filing Systems**:

- **Maintain inventory**:

- **Office management and supervising staff.**:

- **Overseeing headship pupils working in the office.**:

- **Welcoming guests, replying to the queries and directing them to suitable personnel.**:

- **Managing telephone calls, supplying and getting data and directly talking to a suitable person.**:

- **Keeping a check on the inventory of office materials and normal office supplies.**:

- **Ensuring meetings are effectively organised and minute.**:

- **Maintaining effective records and administration**:

- **Upholding the legal requirements of company law**:

- **Communication and correspondence**:

- **Coordinate with top management.**:

- **Maintain the consistency & quality-standards of company’s communication across different channels.**:

- **Consistently brainstorming & collaborating with team for new ideas & strategies**:

- **Review, edit, & proof-read content submitted by team members to ensure it is engaging, addressing buyer persona & is grammatically & factually-correct.**

**Requirements & Qualifications**

**Key Skills**:

- **Good knowledge and understanding of office practices and methods**:

- **Good knowledge and understanding of filling systems.**:

- **Well-organised and detail-oriented**:

- **Must be able to multi-task and take instruction from many sources.**:

- **Strong interpersonal skills**:

- **Positive attitude.**:

- **Target oriented**:

- **Presentable Personality**

**Core Skills**:

- **Knowledge of general office procedures**:

- **Ability to operate office equipment (fax, copier, mail, etc.)**:

- **Customer service experience**:

- **Ability to type at least 40 words per minute**:

- **Proficient in proofreading, spelling, grammar punctuation and math**

**Advanced Skills**:

- **Knowledge of medical or legal terminology**:

- **Proficient with tape transcription and ability to take shorthand**:

- **Familiarity with File Site, a document management system**

**Creative Skills**:

- **Excellent verbal & written communication skills.**:

- **Excellent grasp of English language.**:

- **Creative & innovative thinker & planner.**

**Management Skills**:

- **Ability to work both independently & as an active member of a team.**:

- **Able to prioritise, & manage time efficiently.**:

- **Managing different projects simultaneously & working with strict deadlines.**:

- **Self-motivated & self-directed.**

**IT Skills**:

- **Expertise in word processing, database, and spreadsheet software, including Microsoft office suite (Word, PowerPoint, Outlook, & Excel) & Google Docs.**:

- **Ability to learn new and updated software**:

- **Proficiency in ZOHO & Mail Chimp desirable.**:

- **Knowledge about Content Management System (Word Press etc.)**

**Educational Requirements**:

- **BHM - Bachelor of Hotel Management (compulsory)**:

- **Degree / Diploma, computers, word processing and spreadsheet certification (would be added benefits)**:

- **Master of Business Administration in HR/Management/Hospitality (would be added benefits)**:

- **Degree / Diploma in English, Journalism, Communication or related field (would be added benefits)