Executive Assistant to CEO

5 days ago

Mumbai, India MELLORA INFRASTRUCTURE PRIVATE LIMITED Full time

**Position**: Executive Assistant

**Experience**: 7 To 10 Years

**Qualification**: Any Graduate

**Notice Period**: Immediate/Maximum: 7 Days

**Location**: Nariman Point

Roles and Responsibilities

1. Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information.

2. Effectively handling and scheduling the daily, weekly, monthly calendar for organizing various internal and external meetings.

3. Draft and ensure communications to internal and external customers is carried out effectively.

4. Perform administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contact database

6. Calendar Management - Maintaining project teams’ calendar to showcase all key events that needs to be planned.

7. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call

9. Composing and preparing correspondence Document, Presentation & Flowcharts - that is sometimes confidential.

10. Work closely and effectively with the CEO to keep him well informed of upcoming commitments & responsibilities, following up appropriately.

12. Coordinate and schedule travel, meetings, and appointments.

13. Ensure that the data/ to be presented by him is submitted on time and is accurate for further representation or decision making or consideration

14. To respond to calls and correspondence in absence of the CEO.

16. Schedule meetings and appointments and manage travel itineraries

17. Prepare agendas and schedules for meetings, conferences, and other assigned events take and distribute minutes or other notes as requested.

18. Prepare and edit correspondence, communications, presentations and other documents

19. Monitor respond to and distribute incoming communications.

20. Respond to and resolves administrative inquiries and questions.

21. Welcome and direct visitors and clients.

22. Answer and transfer phone calls, screening, when necessary, Interact with HOD and other staff members.

23. Review operating practices and implement improvements where necessary.

HR: Suresh Maharana

**Salary**: ₹500,000.00 - ₹600,000.00 per year

Schedule:

- Day shift

Ability to commute/relocate:

- Mumbai, Mumbai - 400021, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 6 years (preferred)

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