Executive Assistant to Principal

2 weeks ago

Kalapatti Coimbatore Tamil Nadu, India TOPROCK GLOBAL PRIVATE LIMITED Full time

**Administrative Support to the Principal**:

- Assist the Principal in scheduling appointments, meetings and school events.
- Provide administrative support in preparing reports, presentations and other documentation.
- Serve as the first point of contact for all correspondence directed to the Principal’s office, ensuring prompt responses.

**CBSE Compliance & Portal Management**:
Manage and update CBSE portals (SARAS, OASIS, SQUAFF, SAFAL, etc.) to ensure compliance with CBSE requirements and timelines.
- Handle online submissions related to affiliation, inspection, student registrations and academic performance.
- Ensure timely responses to CBSE notifications and implementation of their guidelines within the school framework.

**Documentation & Records Management**:

- Maintain accurate and up-to-date records of student and staff files, ensuring compliance with CBSE and institutional requirements.
- Organize and archive documentation such as CBSE circulars, school circulars, notices and inspection reports.
- Prepare and maintain official records, including student performance data, staff evaluation reports and other critical documents.

**Coordination & Communication**:
Act as the liaison between the Principal, staff, students and parents to ensure smooth communication and effective conflict resolution.
- Coordinate with teaching and administrative staff to streamline day to-day school operations.
- Disseminate important information from the Principal’s office to relevant stakeholders, including students, parents, and staff.

**General Assistance to the Principal**:

- Assist in managing the Principal’s calendar and provide reminders for deadlines, meetings and appointments.
- Support the Principal in planning and executing school activities, events and projects.
- Help prioritize tasks and manage workload by providing insights and updates on ongoing projects and tasks.
- Handle confidential and sensitive matters with discretion and professionalism.

**CBSE Functions & Circular Management**:
Monitor and implement instructions and updates from CBSE circulars, ensuring timely communication and compliance.
- Draft and circulate school circulars to students, staff and parents based on the Principal’s instructions.
- Stay updated with the latest CBSE policies and regulations to ensure seamless integration with school processes.
- Respond to routine inquiries on behalf of the Principal, maintaining a professional and courteous tone.

**Event Coordination & Planning**:

- Collaborate with the Principal to plan and organize school events, workshops and training sessions.
- Coordinate with staff and external vendors to ensure smooth execution of events.
- Provide logístical support during meetings, events, and inspections.

**Operational Support**:

- Assist in staff and student management, ensuring adherence to school policies.
- Handle parent queries and grievances effectively, escalating issues to the Principal when necessary.
- Support the administrative team in maintaining a harmonious and disciplined school environment.

**Preference**:

- Excellent Communication Skills.
- Prior experience in school administration and CBSE-related processes.
- Knowledge of educational policies and standards.

**Job Types**: Full-time, Permanent

Pay: ₹200,000.00 - ₹500,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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