Personal Assistant for Principal

4 days ago

Coimbatore, Tamil Nadu, India Easa College Of Engineering & Technology Full time

Company Overview

EASA College of Engineering & Technology (Autonomous) is a prominent higher education institution based in Coimbatore, Tamil Nadu, India. The college is committed to providing high-quality education and fostering innovation. With a dedicated team of employees, EASA College offers a vibrant and intellectually stimulating environment, making a significant impact in the field of engineering and technology education.

Job Overview

We are seeking a dedicated and professional Personal Assistant for the Principal at EASA College Of Engineering & Technology. This full-time, mid-level position is located in Coimbatore. The ideal candidate will have a minimum of 4 years and a maximum of 6 years of relevant work experience. As a Personal Assistant, you will provide comprehensive support to the Principal, ensuring smooth and efficient operations.

Qualifications and Skills

  • Proficiency in Microsoft Office Suite (Mandatory skill) to create, edit, and manage documents, spreadsheets, and presentations efficiently.
  • Skilled in Google Workspace (Mandatory skill) for effective communication and collaboration across various platforms and tools.
  • Experience in using CRM Software (Mandatory skill) or any ERP College Management Software for managing relationships and organizing important contacts and communications.
  • Ability to use Calendar Management Tools to efficiently schedule and organize appointments, meetings, and events.
  • Competency in Travel Scheduling Software to arrange and manage travel itineraries, bookings, and accommodations.
  • Expertise in Expense Tracking Tools to monitor and manage financial expenditures and maintain records accurately.
  • Knowledge of Project Management Apps that help in organizing tasks, prioritizing assignments, and maintaining timelines.
  • Familiarity with Digital Communication Platforms to facilitate seamless communication between the Principal and external parties.

Roles and Responsibilities

  • Provide administrative support to the Principal, including managing correspondence, scheduling meetings, and organizing documents.
  • Coordinate and arrange travel plans, including flights, accommodations, and transportation for the Principal.
  • Assist in managing the Principal's calendar to ensure all appointments and meetings are efficiently scheduled and conflicts are minimized.
  • Prepare and edit documents, reports, and presentations as needed for meetings and projects.
  • Handle confidential information with discretion and maintain the highest level of confidentiality at all times.
  • Organize and maintain electronic and physical files, ensuring easy access to important documents and records.
  • Liaise with internal and external stakeholders to coordinate communications and facilitate effective workflow.
  • Monitor and reconcile expenses related to the Principal's activities, ensuring adherence to budget and financial guidelines.

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