Personal Assistant for Principal

7 days ago

Coimbatore, India Easa College Of Engineering & Technology Full time

Company Overview EASA College of Engineering & Technology (Autonomous) is a prominent higher education institution based in Coimbatore, Tamil Nadu, India. The college is committed to providing high-quality education and fostering innovation. With a dedicated team of 201-500 employees, EASA College offers a vibrant and intellectually stimulating environment, making a significant impact in the field of engineering and technology education. Job Overview We are seeking a dedicated and professional Personal Assistant for the Principal at EASA College Of Engineering & Technology. This full-time, mid-level position is located in Coimbatore. The ideal candidate will have a minimum of 4 years and a maximum of 6 years of relevant work experience. As a Personal Assistant, you will provide comprehensive support to the Principal, ensuring smooth and efficient operations. Qualifications and Skills Proficiency in Microsoft Office Suite (Mandatory skill) to create, edit, and manage documents, spreadsheets, and presentations efficiently. Skilled in Google Workspace (Mandatory skill) for effective communication and collaboration across various platforms and tools. Experience in using CRM Software (Mandatory skill) or any ERP College Management Software for managing relationships and organizing important contacts and communications. Ability to use Calendar Management Tools to efficiently schedule and organize appointments, meetings, and events. Competency in Travel Scheduling Software to arrange and manage travel itineraries, bookings, and accommodations. Expertise in Expense Tracking Tools to monitor and manage financial expenditures and maintain records accurately. Knowledge of Project Management Apps that help in organizing tasks, prioritizing assignments, and maintaining timelines. Familiarity with Digital Communication Platforms to facilitate seamless communication between the Principal and external parties. Roles and Responsibilities Provide administrative support to the Principal, including managing correspondence, scheduling meetings, and organizing documents. Coordinate and arrange travel plans, including flights, accommodations, and transportation for the Principal. Assist in managing the Principal's calendar to ensure all appointments and meetings are efficiently scheduled and conflicts are minimized. Prepare and edit documents, reports, and presentations as needed for meetings and projects. Handle confidential information with discretion and maintain the highest level of confidentiality at all times. Organize and maintain electronic and physical files, ensuring easy access to important documents and records. Liaise with internal and external stakeholders to coordinate communications and facilitate effective workflow. Monitor and reconcile expenses related to the Principal's activities, ensuring adherence to budget and financial guidelines.

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