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Executive, Administration

3 weeks ago

Vadodara Gujarat, India Magnit Full time

Vadodara, Gujarat, India Req #1214

Monday, September 16, 2024

**Who We Are**
- Magnit is the future of work. Serving hundreds of the world’s most recognizable brands for the past 30+ years, Magnit offers the industry’s first holistic platform for the modern workforce. Magnit's integrated workforce management (IWM) platform supported by data, software, intelligence, and best-in-class services team is key to our clients’ success. It can adapt quickly to regional or industry economic shifts, and provides the speed, scale, flexibility, transparency, and expertise required to meet an organization’s contingent workforce management, talent strategy and broader organization goals. At Magnit, you’ll work with passionate colleagues who collaborate and deliver meaningful results that positively transform the largest companies around the globe.**About the Role**

**What You Will Do**

**1. Facility Operations**:

- Coordinate with external service providers for maintenance, repairs, and renovations.
- Effectively manage canteen and cab facilities.

**2. Facility Safety and Compliance**:

- Ensure compliance with health, safety, and environmental regulations.
- Implement safety policies and emergency response plans.
- Conduct regular safety audits and inspections.

**3. Space Planning and Management**:

- Implement space planning and utilization to support business operations and growth.
- Coordinate office moves, additions, and changes.
- Implement space management and seating solutions and strategies.

**4. Administrative Functions**:

- Manage administrative functions, including office supplies, mail distribution, and reception services.
- Ensure the smooth operation of daily administrative tasks.
- Implement and manage administrative systems and processes for efficiency.

**5. Travel Management**:

- Organization travel arrangements for employees both within and outside the country
- Coordinating with corporate functional authority and ensuring the arrangements are made accordance to organization policies and procedures.

**6. Project Management**:

- Manage facility-related projects, including civil work, renovation, and relocation projects.
- Execute on project plans, timelines, and budgets.
- Coordinate with internal and external stakeholders to ensure successful project completion.

**7. Sustainability Initiatives**:

- Promote and implement sustainability practices within facility operations.
- Identify opportunities for energy efficiency and waste reduction.

**8. Stakeholder Communication**:

- Serve as the primary point of contact for internal and external stakeholders regarding administrative and facility matters.
- Communicate effectively with senior management, employees, and external partners.

**What You Will Need**:

- Bachelor’s degree in business administration, facilities management, marketing, hospitality, hospital administration, communication, or a related field.
- 3-6 years of corporate experience
- Strong knowledge of facility management, including maintenance, safety, and compliance.
- Superior leadership, organizational, and project management skills.
- Proficiency in Microsoft Office Suite
- Strong negotiation, communication, and interpersonal skills.
- Ability to work effectively in a fast-paced and dynamic environment.
- Experience with sustainability practices and initiatives.

**Working Conditions**:

- This position may require occasional evening or weekend work as needed.
- Ability to travel between different locations / sites as needed.

**What Magnit will Offer You**

At Magnit, you’ll be joining an innovative, high-growth environment and can quickly make an impact to help transform the largest companies in the world. You will work with passionate colleagues who collaborate and deliver. Magnit offers all employees the opportunity for growth and development, and we want individuals to fulfill their potential and blaze their own trails

Magnit will offer you a competitive PTO and benefits package, including medical, dental, and vision coverage, retirement planning, as well as discounts and perks for tickets, travel, merchandise and more Magnit encourages employees to participate in giving back, and we will match employee contributions to favorite charities and support corporate volunteering hours to make a difference in your community

**If this role isn’t for you**

Stay in touch, we will let you know when we have new positions on the team.

To see a complete list of our open career opportunities please visit.

To do our best work we need different viewpoints. Therefore, we celebrate diversity and embrace inclusion.

As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all.Other details- Job Family
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