Company Secretary

Job Id: Aeries/562/24-25

Industry IT

Location Mumbai,Mumbai suburban

Experience Range 5 - 8 Years

Qualification Company Secretary (C.S)

**About Us**

**About Business Unit**

Corporate BU

**Roles and Responsibility**
- **Position: Company Secretary**

**Location: Mumbai**

**Education: CS, LLB**

**Background: 6-7 years of experience of working in a similar industry as Aeries. Preferably IT/ITES/BPO/KPO with international presence**

**ROLES & RESPONSIBILITIES**:

- Primary responsibility to ensure that all group entities are compliant, and all filings are up to date.
- Research and implementation of latest regulation changes
- Conducting Board Meetings and General Meetings for all entities for the Group as required under NASDAQ/Companies Act involving issuance of notices, drafting Agenda, recording minutes, maintaining statutory registers, and doing statutory filings as mandated by Companies Act.
- Representing the Company before Ministry of Corporate Affairs, Company Law Board, RBI, and other statutory authorities, if required.
- Conducting Secretarial due diligence for the purposes of the groups M&A activities
- Managing procedural formalities pertaining to Merger and Acquisition of companies
- Completing Annual ROC filings, director disclosures, director KYC, renewals including MSME renewals and MSME filings, RBI and FEMA compliances including FLA, APR, CPIS filing and ODI, DI, FC-TRS and FC_GPR on transaction basis for group companies
- Preparing Statutory registers, Board Reports, XBRL reporting, CSR compliances.
- Preparing transactional documents for inter corporate deposits, ESOPs, share issue/transfer, rights issue, private placement, Auditor appointment, borrowings, Director appointment/resignation, Bank account opening, modifications in bank signatories,, Incorporation of new entities, name changes, registered office change, obtaining ISIN, dematerialisation of shares and all other incidental matters as and when needed.
- Preparing agreements for consultants ICD agreements, Loan agreements, share purchase agreements, etc and all other inter company documents for compliance purposes.
- Interaction with Group's Corporate legal team in ensuring compliances. Ensuring efficient administration of entities within the Group or as specified, including compliance with statutory and regulatory requirements, and ensuring that decisions of the Board of Directors are implemented.
- Advising Board of Directors on Corporate law provisions and interpretations, both for India as well as international locations in consultation with the external advisors.
- Managing various regulatory functions like incorporation of an entity; sufficing preparation and audit of business reports; filing annual returns; dealing with amended regulations on a steady basis, etc.
- Obtaining government approvals; complying with regulatory procedures of Acts such as FEMA; State Insurance Act; Depositories Act 1996 etc.; monitoring and complying with various legal laws like Labor laws; Competition Laws; Environmental laws, etc.
- Regulatory Compliance: Coordinating with the external vendor to ensure compliance with relevant laws, regulations, and industry-specific requirements applicable to the organization and implementing necessary measure within the organization for the purpose of regulatory compliance.
- Risk Assessment and Mitigation: Conducting risk assessments to identify compliance risks within the organization and implementing risk mitigation strategies. This involves working with the vendors to evaluate the effectiveness of existing controls, recommending improvements, and developing risk management frameworks to minimize potential compliance breaches.
- Compliance Monitoring and Reporting: Establishing monitoring mechanisms to track compliance with laws, regulations, and internal policies. This includes designing and implementing compliance audit programs, conducting regular compliance reviews, and generating reports to communicate compliance status to management and relevant stakeholders.
- Compliance Communication and Stakeholder Management: Establishing effective channels of communication to promote compliance awareness and address compliance-related concerns within the organization. This includes collaborating with internal stakeholders, such as senior management, legal teams, and employees, as well as external stakeholders, such as regulatory bodies and auditors.
- Compliance Audits and Assessments: Coordinating and facilitating internal and external compliance audits and assessments to evaluate the effectiveness of compliance programs and identify areas for improvement. This includes addressing audit findings, implementing corrective actions, and ensuring timely resolution of compliance issues.

**Qualification and Experience**:

- Approved member of Institute of Company Secretaries of India (ICSI).
- Should hold 6-7 years of experience within the same field.
- Strong communication and drafting skills
- Attention to