Assistant Executive

15 hours ago

Surat Gujarat, India R.S. Placement Consultant Full time

Responsibility Area Specific Tasks

**Calendar Management**
- Schedule and prioritise executive meetings, appointments, and travel arrangements efficiently to maximise productivity.
- Coordinate with internal teams and external stakeholders to ensure smooth scheduling and avoid conflicts.
- Maintain and update executive calendars regularly, incorporating changes and adjustments as needed.

**Communication and Correspondence**
- Draft and prepare professional documents, presentations, and reports for internal and external distribution.
- Maintain organized communication records and follow-up on action items to ensure timely resolution.

**Meeting Coordination**
- Plan and organise meetings, conferences, and events, including agenda creation, logistics, and attendee coordination.
- Take accurate meeting minutes, track action items, and follow up on tasks to ensure accountability and progress.
- Prepare meeting materials, presentations, and briefing documents for executives and attendees as needed.

**Project Support**:

- Assist in project management tasks such as task tracking, milestone monitoring, and progress reporting.
- Conduct research and gather relevant information to support executive decision-making and project initiatives.
- Collaborate with project teams to ensure deadlines are met, deliverables are achieved, and projects stay on track.

**Administrative Support**:

- Handle administrative tasks such as filing, document management, and data entry with accuracy and attention to detail.
- Manage expense tracking, budget monitoring, and procurement processes as directed by executives.
- Maintain confidentiality and handle sensitive information with discretion,adhering to company policies and procedures.

**Job knowledge, skills, and experience**:
**Education**

Bachelor's degree or equivalent experience in business administration or related field.

**Who Can Apply**

Proven experience as an Executive Assistant or similar role, preferably in a multi-business environment.

**Skills**
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
- Strong communication skills, both written and verbal, with attention to detail.
- Ability to work independently and collaboratively in a fast-paced environment.
- Discretion and confidentiality in handling sensitive information.

**Tools to Use**
Proficiency in MS Office suite and other relevant software.

Pay: ₹12,601.85 - ₹50,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

**Experience**:

- Admin: 2 years (preferred)

**Language**:

- English (preferred)

**Location**:

- Surat, Gujarat (required)

Work Location: In person

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