Personal Assistant to CEO

7 days ago

HSR Layout Bengaluru Karnataka, India Vananam Ventures Pvt Ltd Full time

At Vananam Enterprises, we are committed to driving sustainable growth and creating value for our stakeholders through our diversified portfolio of businesses. With a focus on innovation, efficiency, and customer-centricity, we strive to excel in every aspect of our operations, from finance and retail to real estate and technology. Our mission is to be a leading force in the industries we operate in while staying true to our core values of integrity, excellence, and social responsibility.

**Designation: Executive Assistant, CEO’s Office**

**CTC Range: 10 LPA to 12 LPA**

**Employment Type - Full Time**

**Job Location - Bangalore (Work from office only)**

**Key Responsibilities**:

- Calendar Management:
Manage the CEO's complex schedule, coordinate appointments, and proactively address scheduling conflicts. Plan and organise meetings, conferences, and business travel arrangements.
- Communication:
Act as the primary point of contact between the CEO and internal/external stakeholders. Draft and edit correspondence, reports, and presentations on behalf of the CEO.
- Information Management: Organize and maintain confidential files, records, and documentation. Conduct research and compile information as needed for CEO briefings and meetings.
- Task Prioritization: Prioritise and manage multiple tasks simultaneously, ensuring deadlines are met. Anticipate needs and proactively address issues to enhance the efficiency of the CEO's office.
- Meeting Coordination: Coordinate and prepare materials for executive and board meetings. Attend meetings, take minutes, and distribute follow-up action items as required.
- Relationship Management: Cultivate positive relationships with internal and external stakeholders on behalf of the CEO. Represent the CEO in a professional and approachable manner.
- Event Planning: Plan and coordinate corporate events, including retreats, conferences, and other special occasions. Ensure seamless execution of events and activities.
- Travel Arrangements: Arrange domestic and international travel, accommodations, and logistics for the CEO. Track and reconcile travel expenses.

**Qualifications and Skills**:

- Bachelor's degree in Business Administration, Management, or a related field.
- Exceptional organisational and time management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Discretion and ability to handle confidential information with professionalism.

**Additional Requirements**:

- Flexibility to work outside regular business hours when necessary.
- Ability to adapt to a fast-paced and dynamic work environment.

**Benefits**:

- Competitive salary and benefits package.
- Professional development opportunities.
- Opportunity to work closely with top-level executives and contribute to organisational success.
- Covered under Medical Insurance
- World Class Facility - Free food Cafeteria and break-out zones

**Salary**: ₹1,000,000.00 - ₹1,200,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Food provided
- Health insurance
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Rotational shift
- Weekend availability

Application Question(s):
**Experience**:

- total work: 3 years (required)

Work Location: In person

**Speak with the employer**

+91 9731887566

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