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Office Admin Executive

2 weeks ago

Pune Maharashtra, India Davies Full time

**Description**:
The Office Administration and Transport Admin Executive is responsible for overseeing the smooth functioning of day-to-day administrative operations and managing the organization’s transport services. The role involves coordination of office activities, facility management, vendor management, and transportation logistics to ensure efficiency, safety, and compliance.

**Key Responsibilities**:
Office Administration:

- Manage office supplies, stationery, pantry, and housekeeping services.
- Coordinate with vendors for facility-related services including maintenance, repair, and AMC renewals.
- Oversee office cleanliness, hygiene, and workspace organization.
- Manage front desk/reception activities and visitor handling, if required.
- Assist in organizing meetings, events, and internal communication.
- Maintain records of office assets and ensure asset tagging and documentation.
- Support HR and IT in onboarding/offboarding in terms of workspace and admin setup.
- Ensure timely utility payments (electricity, internet, etc.) and track petty cash expenses.

Transport Administration:

- Manage employee transport scheduling (pick-up/drop), routing, and tracking.
- Liaise with transport vendors, ensure vehicle documentation (insurance, registration) is up to date.
- Maintain transport logs including fuel usage, vehicle maintenance, and driver rosters.
- Ensure compliance with safety regulations and company transport policies.
- Handle emergency transport arrangements and track usage for cost-efficiency.
- Conduct regular audits of transport billing and vendor invoices.

**Skills, Knowledge & Expertise**:

- Total experience we are looking for in years: _2-5 years of experience in office and transport administration.
- Experience in office and transport administration.
- Strong organizational and multitasking skills.
- Good knowledge of MS Office (Excel, Word, Outlook).
- Familiarity with vendor management and contract handling.
- Strong communication skills (written and verbal).
- Problem-solving ability and attention to detail.
- Prior experience in facilities or transport management.
- Familiarity with GPS tracking tools or transport management software.
- Basic understanding of workplace safety and compliance requirements.

**About Davies**:
We are a specialist professional services and technology firm, working in partnership with leading insurance, highly regulated and global businesses.

We help our clients to manage risk, operate their core business processes, transform and grow. We deliver professional services and technology solutions across the risk and insurance value chain, including excellence in claims, underwriting, distribution, regulation & risk, customer experience, human capital, digital transformation & change management.

Our global team of more than 8,000 professionals operate across ten countries, including the UK & the U.S. Over the past ten years Davies has grown its annual revenues more than 20-fold, investing heavily in research & development, innovation & automation, colleague development, and client service. Today the group serves more than 1,500 insurance, financial services, public sector, and other highly regulated clients.