Urgent Opening for Personal Secretary

5 days ago

Mumbai, India Client of Peoplelan LLP Full time

Responsibilities:
→ Calendar Management:
○ Maintain and coordinate the CEO's personal and professional calendars,

including scheduling appointments, meetings, and travel arrangements.

○ Prioritize and organize the CEO's schedule, ensuring optimal time

management and efficient use of resources.

○ Remind the CEO of upcoming appointments and important tasks.

→ Vendor Management:
○ Coordinate with vendors for various services, including travel agencies, event

/ party organizers, hotels, and other service providers.

○ Obtain quotes, negotiate contracts, and ensure timely payment to vendors.

○ Maintain a database of preferred vendors and contact information.

→ Financial Support:
○ Assist with financial matters, including handling payments, invoices, and

reimbursements for the CEO.

○ Coordinate with the finance department to ensure accuracy and timely

processing of financial transactions.

○ Maintain expense records and prepare reports as required.

→ Travel Coordination:
○ Arrange domestic and international travel itineraries, including flights,

accommodations, ground transportation, and visa arrangements.

○ Prepare travel-related documents and maintain detailed travel records.

○ Provide necessary support during travel, including handling logistics and

addressing any issues that may arise.

→ Confidentiality and Communication:
○ Maintain strict confidentiality regarding sensitive information and

discussions.

behalf of the CEO.

→ Administrative Support:
○ Coordinate and schedule board meetings, executive meetings, and other

important gatherings.

○ Assist with organizing company events, conferences, and other personal

special occasions for the CEO.

Must-Haves:
→ Bachelor's degree in business administration, secretarial studies, or a related field

(preferred).

→ Proven experience as a personal secretary or executive assistant to a high-level

executive.

→ Familiarity with travel booking systems and expense management.

**Salary**: ₹45,000.00 - ₹50,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Are you familiar with the travel booking systems?

**Education**:

- Bachelor's (preferred)

**Experience**:

- working as a Personal secretary or EA: 4 years (preferred)

**Language**:

- English (preferred)

**Speak with the employer**
+91 9820557133

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