Apm - Planning & Documentation / Project Coordinator

**Job Title**

APM - Planning & Documentation / Project Coordinator
**Job Description Summary**

**Project Planning & Scheduling**:

- Develop detailed project plans and schedules using **Microsoft Project (MSP)**.
- Monitor and update the master construction schedule, ensuring it aligns with agreements made with contractors.
- Develop schedules at both macro and micro levels, categorizing tasks into overall programs, tender schedules, and individual work categories.
- Manage sequencing of activities, ensuring that timelines and project phases are met according to the plan.

**Project Governance & Coordination**:

- Establish effective project governance, processes, and systems to ensure smooth execution.
- Manage the change control process to ensure adherence to project scope and minimize scope creep.
- Ensure consistent project information flow and maintain regular communication with clients, contractors, and internal teams.
- Interface effectively with clients, consultants, and vendors to resolve any project-related issues.

**Procurement & Resource Management**:

- Provide guidance on procurement, ensuring cost-effective solutions and optimal resource allocation.
- Analyze material and manpower resource data, track project requirements, and identify shortfalls well in advance (4-5 months).
- Coordinate long-lead item procurement and material deliveries to prevent project delays.

**Financial & Estimation Management**:

- Monitor project finances and collaborate with financial departments to manage budgets and control costs.
- Prepare accurate cost estimates for tenders, ensuring all documents are complete and quantities are correct.
- Review tender documents for inconsistencies, additional items, and perform thorough checks on quantities and estimates.

**Project Reporting & Documentation**:

- Prepare and distribute formal project progress reports, ensuring key stakeholders are updated.
- Send agenda and Minutes of Meetings (MOM) promptly to all concerned parties.
- Develop and manage schedules for procurement, installation, and project-related milestones.
- Ensure that all project documentation (e.g., contract documents, drawings, change orders) is processed in a timely manner.

**Design Coordination & Space Optimization**:

- Conduct test fits and layouts to optimize space utilization for clients, considering design requirements.
- Ensure that design and construction phases are aligned, and design changes are incorporated into the overall schedule.

**Project Execution & Risk Management**:

- Address delays, emergencies, or site issues, ensuring adherence to proper procedures.
- Define and track overall success criteria for the project, including time, cost, and performance.
- Contribute to business development efforts by identifying new opportunities, assisting with bid proposals, and marketing the company’s services.

**Additional Responsibilities**:

- Identify and cultivate new business opportunities through regular meetings with clients, developers, architects, and vendors.
- Assist with procurement and negotiation of contracts, ensuring cost-effective agreements.
- Ensure quality control and compliance with project specifications and safety standards.

**Skills & Qualifications**:

- ** Educational Qualification**: Diploma or Bachelor's degree in Civil, Mechanical, Electrical, or Architectural fields.
- ** Software Proficiency**: Advanced proficiency in **Microsoft Office Suite**, especially **Microsoft Project (MSP)**. Knowledge of **AutoCAD** is a plus.
- ** Language Skills**: Familiarity with **Tamil** and **Malayalam** (preferred). Experience working in **Tamil Nadu** or **Kerala** is an added advantage.
- ** Communication Skills**: Excellent written and verbal communication skills, with the ability to effectively present information and interact with all stakeholders.
- ** Problem-Solving**: Strong critical thinking and problem-solving abilities, with a proactive and hands-on approach.
- ** Financial Understanding**: Basic knowledge of financial principles, including budget management and cost estimation.

**Competencies**:

- Strong decision-making and leadership abilities, with potential for future growth into more senior roles.
- Proficient in contract negotiation and conflict resolution.
- High integrity, creativity, and adaptability.
- Excellent organizational skills and the ability to manage multiple tasks simultaneously.
- Willingness to work extended hours as needed based on project requirements (occasionally).

**Why join Cushman & Wakefield?**

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;
- Being part of a growing global company;
- Career development and a promote from within culture;
- An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
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