Tender Executive

**Job Title**: Tender Executive

**Location**: Pitampura, Delhi

**Company**: Mindrops

**Department**: Sales / Business Development

**Reporting To**: Head of Business Development / Director - Sales

**Job Summary**:
We are looking for a dynamic and detail-oriented **Tender Executive**to join our team. This role involves working closely with the sales, technical, and leadership teams to prepare proposals, respond to tenders, draft scope of work documents, and coordinate pre-sales activities with clients and internal stakeholders.

**Key Responsibilities**:

- Prepare and draft technical and commercial proposals for IT/software development projects.
- Understand client requirements from RFPs/RFQs/tenders and translate them into actionable scope of work (SoW).
- Coordinate and communicate with technical teams to gather inputs, effort estimates, and solution architecture details.
- Attend client calls, pre-bid meetings, and clarification sessions to understand expectations and respond effectively.
- Compile and submit tender documents on relevant government/private portals (e.g., GeM, CPPP, eProcurement).
- Track tender opportunities and maintain a calendar of deadlines and submission dates.
- Ensure compliance with proposal requirements and documentation formats as per client instructions.
- Assist sales and leadership teams with pitch decks, presentations, and documentation for client discussions.
- Maintain version control, archives of submitted proposals, and RFP responses for future reference.
- Collaborate with legal, finance, and operations teams for proposal terms, pricing, and compliance inputs.

**Required Skills and Qualifications**:

- Bachelor’s degree in Engineering, IT, Business, or a related field.
- 2 years of experience in pre-sales, proposal writing, or tender management in an IT/software company.
- Strong understanding of software development lifecycle (SDLC) and IT service delivery models.
- Excellent written and verbal communication skills.
- Strong documentation and formatting skills (MS Word, Excel, PowerPoint, PDF tools).
- Ability to work under tight deadlines and manage multiple proposals simultaneously.
- Familiarity with government e-tendering portals is a plus.

**Preferred Qualities**:

- Proactive, detail-oriented, and organized.
- Good interpersonal skills and ability to communicate with clients and internal teams.
- Problem-solver with a strong sense of ownership and accountability.
- Willingness to learn and adapt to new tools, platforms, and processes.

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Delhi, Delhi: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

- How many years of experience do you have as a tender executive for an IT Company?
- How many years of experience do you have as a tender executive?
- How many years of of experience in pre-sales, proposal writing, or tender management in an IT/software company?
- How many years of experience do you have in Preparing and draft technical and commercial proposals for IT/software development projects?
- How many years of experience do you have with Compilation and submit tender documents on relevant government/private portals (e.g., GeM, CPPP, eProcurement)?
- Are you familiar with government e-tendering portals?
- Also, there will be a service agreement of 18 Months to 24 Months (depending upon the organization) & you need to sign an agreement for the same. So, are you comfortable with that?

**Education**:

- Bachelor's (preferred)

**Language**:

- English (preferred)