Executive - Admin and Front Office

17 hours ago

Gurgaon, India ixigo Full time

Company Description

Launched in 2007, ixigo is an AI-based travel app based in Gurugram, India. ixigo services Indian travellers and their travel utility, planning and booking problems using technology and artificial intelligence. Offering train, flight and bus utility & bookings, the company applies AI for deal discovery, personalized recommendations, airfare predictions & alerts, train delay prediction, PNR confirmation prediction and automated customer service.

**Job Description**:
Dynamic self-starter with extensive experience in Admin and Front Office Management. The person in this role would be responsible for managing the Front Office with coordination between Admin and HR Dept Of ixigo
This is a Full-time position to be based out of our Gurgaon office

**Key Responsibilities**:

- Attending office reception and welcoming guests to the office
- Answer phones and direct all incoming calls to the appropriate party promptly and efficiently
- Manage conference call/video conference schedules / coordinate with admin / IT for smooth functioning of the same
- Scheduling of meetings/managing the management team's calendars
- Send reminders for meetings / important calls and ensure smooth
- Manage complete travel schedule/itinerary/bookings etc. for all official travel
- Ability to support and complement the office admin manager in all operational/administrative duties
- Coordinate with all service providers (Vendors) for smooth day-to-day operations.
- Ability to communicate fluently and great presentation skills
- Taking care of dispatch, keeping records for incoming and outgoing Courier.
- Maintaining Stock Registers (First aid, Stationery, Daily Consumables, etc.)
- Maintain cleanliness in the Front Office area.

**Additional skill sets**:

- Good Communication Skills
- Self starter with a high level of drive and commitment
- Ability to work under pressure and confidence to deal with complex issues
- Conceptual thinking, flexibility and ability to juggle with multiple responsibilities
- High energy and drive to work in a startup environment
- Pleasing personality with a good sense of Humor

**Qualifications**:

- At least an undergraduate degree in any discipline.
- 1-2 years of experience in Admin and Front office

Additional Information
**Culture**:ixigems enjoy a fun and rewarding work atmosphere. We do not believe in hierarchies, and we encourage communication and constructive collaboration. We believe in the personal growth of individuals, creative approaches to solve real-world problems, and questioning the status quo

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